You need a few things to turn a room into a video conference space with Google Meet hardware. To get started, make sure you can meet the following requirements. For more details, read the Room Design Guide.
Hardware requirements
DisplaySet the display on a table against a wall or attach it to a wall. If you attach the display to a wall, you might need to drill holes and conceal cables. If you already have a video conferencing system in the room, you might be able to repurpose the existing setup for your Chromebox system.
- Your device works with LCD, LED, plasma, and projector-type monitors and televisions.
- The display must have an HDMI, DVI, or DisplayPort input.
- The screen resolution must be at least 1280 x 720 pixels. For best video quality, we recommend 1920 x 1080 pixels.
Depending on your setup, you might need the following:
- Cable concealers to attach to a wall (if needed, buy separately)
- CAT 5 Ethernet cable for wired network connection (included)
- Chromebox wall mount to attach to a wall (included)
- USB extension cable for camera for distances exceeding 5 ft (one 5-ft cable included)
- USB extension cable for speaker-microphone for distances exceeding 3 ft (one 3-ft cable included)
Tip: You might need additional USB extension cables. If you need extension cables for the camera and the speaker-microphone, buy one for each. For more information, see Qualified peripherals for Google Meet hardware kit.
Network requirements
General network requirements- Your device works with wired and wireless networks. We recommend a wired network connection for the best sound and video quality.
- Make sure your bandwidth is sufficient for the video quality and number of users required by your organization.
- When your network hardware is in place, read Prepare your network to optimize your network software.
- A DHCP server is recommended, but not mandatory. To set a static IP, move to Chrome OS mode, set up the network to use a static IP and then reboot the device in CFM mode.
- Disable firewalls.
- When considering the network setup, consider a Chromebox unit a “user”.
For more information, see Enterprise networking for Chrome devices.
While the Chromebox will operate with bandwidth speeds as low as 300 kbps, video and audio quality might be poor. To provide High definition (HD) or Standard definition (SD) quality video, we do not recommend operating Chromebox units in lower bandwidth scenarios than those described below.
HD video quality bandwidth requirements
- Latency should be less than 50 ms when pinging Google's public DNS server at 8.8.8.8.
- Outbound signals from a participant in all situations must meet a 3.2 mbps bandwidth requirement.
- Inbound signals depend on the number of participants:
- 2.6 mbps with 2 participants
- 3.2 mbps with 5 participants
- 4.0 mbps with 10 participants
SD video quality bandwidth requirements
- Latency should be less than 100 ms when pinging Google's public DNS server at 8.8.8.8.
- Outbound signals from a participant in all situations must meet a 1 mbps bandwidth requirement.
- Inbound signals depend on the number of participants:
- 1 mbps with 2 participants
- 1.5 mbps with 5 participants
- 2 mbps with 10 participants
Use the Google Admin console to manage the network options (including proxy settings) for the devices enrolled in your domain.
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Sign in to your Google Admin console.
Sign in using your administrator account (does not end in @gmail.com).
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In the Admin console, go to Menu
Devices
Networks.
- Add a Wi-Fi or Ethernet configuration and specify a direct, manual, or automatic proxy setting.
For more information about Chrome device networks, see Manage networks .
The following items are not supported:
- 802.1x certificates
- SSL MiTM Packet Inspection
The supported ports are the same as those required to optimize your network for Google Meet.
Service requirements
Google Workspace requirementA Google Workspace plan is required to use Meet Hardware. For more information, see Workspace requirement.
- When you sign up for Google Workspace, verify your organization's domain name with Google.
- Make sure the Google Meet service is turned on.
- You must have a Chromebox unit installed in each room.
To add the meeting name and video meeting link to a meeting invite, your organization must use a supported calendar platform, such as Google Calendar or Microsoft Outlook.
Google Calendar
To add video meetings to Google Calendar events, your organization must have:
- Make sure you meet the requirements in this article.
- A supported version of Google Workspace
- The Google Meet service turned on
- The Google Calendar service turned on
- A calendar added to your device
By default, a video meeting name or meeting ID is added to every new Google Calendar event.
Administrators can disable the setting that automatically adds video meetings to Calendar events:
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Sign in to your Google Admin console.
Sign in using your administrator account (does not end in @gmail.com).
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In the Admin console, go to Menu
Apps
- Click Sharing settings.
- Under Video conferencing, check or uncheck Automatically add video conferencing to events users create.
- Click Save.
If this setting is disabled, users must manually click Add video call.
Users can still add and remove video meetings from individual events. If there is no named meeting added to an event, the event will still show up on the Chromebox. However, there will be no meeting to initiate on the unit.
Outlook
Google Workspace users can also schedule Google video meetings with other Outlook users in their company with the Google plugin for Microsoft Outlook.
For more information, see Add Meet video meetings to Outlook.
To join a Google Meet hardware video meeting using a personal device, your organization must have the required Google Workspace services and settings. And, each user device must have the required app or plugin.
Google Workspace requirements
To join a Google Meet hardware video meeting using a personal device, your organization needs:
- A supported version of Google Workspace
- The Google Meet service turned on
- Voice and video meetings from Google Meet turned on
Device requirements
Each device must have the Meet app or browser plugin.
Related topics
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