This article is for administrators. For help managing your own files, go to the Learning Center.
As a Google Workspace administrator, you can manage how people in your organization use Google Docs, Sheets, Slides, Sites, Forms, and Keep. You can also set up features like offline access, file activity, and templates.
- Turn services on or off
- Choose sharing settings
- Set up offline access
- Let users see activity in apps
- Manage templates & themes
- Advanced settings
Turn services on or off
By default, apps like Docs, Sheets, and Slides are on for all Google Workspace users. As an administrator, you can can turn apps on or off.
Note: To use apps that store files in Drive, including Docs, Sheets, Slides, Forms, and Sites, the Drive and Docs service must be on.
Learn more about on and off settings for:
Choose sharing settings
You can choose sharing settings for files stored in Drive, including files created in Docs, Sheets, Slides, Sites, and more.
Learn about sharing settings for:
Set up offline access
You can control whether people in your organization can access their Google Docs, Sheets, and Slides files when their computers aren't connected to the internet. By default, offline access is turned on for organizations, and people can turn it on or off for their own accounts.
Let users see file activity
You can control whether people in your organization see each other's file activity on Activity dashboards. File activity includes the names of users who have viewed Google Docs, Sheets, and Slides files and the time they viewed them.
Using this data, file editors can make informed decisions about following up with collaborators. To view the Activity dashboard for a file, users must have Edit access to the file and they must be in the same domain as the file owner. Users can't view the Activity dashboard for files outside their domain.
Manage templates & themes
Templates and themes contain outlines, graphics, and other branding elements to help people in your organization create content that matches your company's style. As an administrator, you add and manage templates and themes for Slides, Forms, and Sites in the Admin console.
Advanced settings
Advanced settings give administrators in larger organizations more granular control over the apps.
You can access, analyze, visualize, and share billions of rows of data from your spreadsheet with Connected Sheets, the Sheets data connector.
By default, apps like Docs, Sheets, and Slides are on for all Google Workspace users. As an administrator, you can can turn apps on or off.
Note: To use apps that store files in Drive, including Docs, Sheets, Slides, Forms, and Sites, the Drive and Docs service must be on.
Learn more about on and off settings for:
If you have a large number of users in your organization or you work with highly sensitive information, you can use trust rules, or policies, to control who can access Google Docs, Sheets, Slides files.
