Add & set up AppSheet for Google Workspace

If AppSheet isn’t included in your edition of Google Workspace, you can add it. If you’re not sure whether your organization already has a license, review the list of Google Workspace editions that include AppSheet Core.

Add an AppSheet Core subscription

1. Sign in to your Google Admin console.

   Sign in using an account with super administrator privileges (does not end in @gmail.com).

2. In the Admin console, go to Menu  BillingGet more services.
3. At the left, click Google Workspace add-ons.
4. On AppSheet Core, click Get Started.
5. Follow the instructions to review the pricing and payment plan, and to select your payment method.
6. Choose who users can share with, if needed.

Charges for the subscription will be included in your monthly Google Workspace invoice.

Control who users can share with

To turn the AppSheet Core security setting on or off:

1. In the Admin console, go to Menu > Apps > Google Workspace.
2. Select AppSheet Core license security settings.
3. Select Turn on AppSheet Core security or Turn off AppSheet Core security.
   • On: Users can only share apps and databases with other Workspace users in the same primary domain.
   • Off: Users can share apps and databases with any Workspace user, inside or outside of your organization.

What the security setting controls

The AppSheet Core Security setting controls the following features:

• Sharing AppSheet apps and databases with external app users
• Connecting to external app data
• Automation emails to external recipients
• External integration through the app API
• Webhooks

The AppSheet Core security setting applies only to Workspace users in the primary domain, and not to users in secondary domains such as tenant domains or Workspace allow-listed domains. Workspace users in secondary domains are considered to be external app users.

For more granular governance, Enterprise licenses are required.

Important: Default security settings

Your organization’s default security setting depends on when your AppSheet Core license was assigned:

• Organizations with AppSheet Core licenses assigned before July 2023, are set to Turn off AppSheet Core security.
• Organizations with AppSheet Core licenses assigned July 2023 and after, are set to Turn on AppSheet Core security.

Troubleshooting user sharing issues

• If the setting is turned on, creators will receive a Workspace AppSheet Core security violation error if they use any disabled features in your app. Remove the disabled features from your app or contact your Workspace administrator for more information and assistance.
• If a user gets an OutgoingEmailAllowListViolations error in Audit History, there are two possible issues:
  • There is a restriction on the the recipient list for outgoing mail
  • Sending email to external recipients is turned off by the security setting

To address this issue, adjust the restricted recipient list or turn off the AppSheet Core Security setting. Users that can’t make these changes themselves should contact their Workspace Administrator for assistance.

Get more controls with AppSheet Enterprise

If you need more control over AppSheet security and other features, contact your AppSheet Sales representative to subscribe to AppSheet Enterprise for Google Workspace.

Related topics

• Assign AppSheet licenses to users
• Turn AppSheet on or off
• Manage AppSheet in your organization

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Need help building AppSheet apps? Go to the AppSheet Help Center