Add or edit a task

When you create a task, you can:

  • Add details
  • Set a date and time
  • Make it repeat on certain days
  • Add subtasks
  • Create up to 100,000 tasks

Tips:

  • If you add a date and time to your task, you get notifications at the scheduled date and time.
  • Tasks with a date also appear in your Google Calendar app.
  • For tasks without a time, notifications appear at 9 AM.
  • From your personal task list, you can edit, complete, unassign, or delete group tasks assigned to you. If you change group tasks in your personal task list, these tasks are updated or deleted in Google Chat spaces. Learn more about group tasks.

Create a task

Add a task from the side panel
  1. Go to Gmail, Calendar, Chat, Drive, or a file in Google Docs, Sheets, or Slides.
  2. On the right, click Tasks Tasks.
  3. At the top, click Add a task .
  4. Enter a task.
  5. To add a date and time, click Date/time.

Tips:

  • To repeat a task, next to “Date/time,” click Repeat . Tasks with subtasks can't repeat.
  • In Google Calendar, a certain number of upcoming instances of a repeating task will appear on the calendar grid, and as time passes, new ones will be added automatically.
Add a task from an email
  1. Go to Gmail.
  2. On the right, click Tasks Tasks.
  3. Find the email you want to save as a task.
  4. Drag and drop the email to the side panel.
  5. To add a date and time, click Date/time​.

Tips:

  • To repeat a task, next to “Date/time,” click Repeat . Tasks with subtasks can't repeat.
  • In Google Calendar, a certain number of upcoming instances of a repeating task will appear on the calendar grid, and as time passes, new ones will be added automatically.
Add a task from Google Calendar

You can also edit, delete, and complete tasks from your calendar. Learn how to manage tasks in Google Calendar.

  1. Go to Google Calendar.
  2. Choose an option:
    • In your calendar, click an empty slot on your calendar.
    • In the top left, click Create.
  3. Click Task.
  4. Enter your task details.
  5. Click Save.

Tips:

  • Any tasks with dates you create in the Tasks app appear on Google Calendar.
  • A list of all uncompleted tasks from the last 30 days is available in your current day on Google Calendar.
Add a task from Google Chat

You can create a personal task from Google Chat. 

  1. Go to Google Chat or your Gmail account.
  2. Hover over a chat message you want to add as a task.
  3. Click More More and then Add to Tasks . Your task will appear in the last list you viewed. 

Tips: 

  • If you add a date to your task in Google Tasks, the task also appears on Google Calendar.
  • If you edit the task in Google Tasks, the Chat message remains unchanged. 
  • To navigate back to your Chat message from Google Tasks, below the task, click the chat’s name. 
Move reminders to Tasks
  1. Go to Gmail, Calendar, Chat, Drive, or a file in Google Docs, Sheets, or Slides.
  2. On the right, click Tasks Tasks.
  3. At the top, click More More and then Move reminders to Tasks.
  4. At the bottom, choose your options.

Tips:

  • You can't move reminders from Keep.
  • You can't move reminders with locations or attached emails to Tasks.
  • When you use Google Assistant to manage reminders, any reminders that you move to Google Tasks are no longer accessible in Google Assistant.

Change a task 

  1. Go to Gmail, Calendar, Chat, Drive, or a file in Google Docs, Sheets, or Slides.
  2. On the right, click Tasks Tasks.
  3. Click the task you want to change.
  4. Change the task info.

Tips:

  • If you want to change the date and time of the next repeating task in a series, click the date.
  • To edit the date and time for all tasks, at the bottom, click the repetition info.

Mark a task as complete

  1. Go to Gmail, Calendar, Chat, Drive, or a file in Google Docs, Sheets, or Slides.
  2. On the right, click Tasks Tasks.
  3. To the left of a task, click Complete Mark complete.

Delete a task 

  1. Go to Gmail, Calendar, Chat, Drive, or a file in Google Docs, Sheets, or Slides.
  2. On the right, click Tasks Tasks.
  3. Point to the task you want to delete.
  4. Next to the task name, click Open menu More and then Delete.

Delete a task in a repeating series 

  1. Go to Google Calendar.
  2. Click the task you want to delete.
  3. Click Delete and then This task.
Was this helpful?
How can we improve it?
Search
Clear search
Close search
Google apps
Main menu
Search Help Center
true
5030525
false
false