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Google+ for Work Community privacy options

This article applies only if you're using a work or school account. Otherwise, see Create and edit a Community instead.

Use Communities to start conversations around specific projects, interests, or particular groups. For example, you might start a Community for your expanded work group, a class project, a charity drive within your organization, or a joint initiative between your company and outside contributors. Learn more

Before you create a Community, review and select the following privacy options. Think about who should be able to find and join the Community, who should be able to see the content and members, and whether people need to request to be a member.

To create a Community, review the following information:

Privacy options

When creating a Community at work, you have additional privacy options that allow you to:

  • Restrict access to people at your company or school
  • Allow anyone anywhere to view and join it
  • Require that people be invited, or require that people request access
  • Hide or show your Community is search results

We recommend that you carefully choose your privacy settings for 2 important reasons:

  • You can only define these when you create the Community. 
  • The only way to change these later is to delete the Community and re-create it. 

Privacy options—outside your organization

The following options allow people outside of your company or school to find or join a Community:

Privacy setting Who can join Who can see posts and members Who can find Community via search
Public Anyone Anyone Anyone
Public > Ask to join Anyone can request to join, but moderators must approve membership Anyone Anyone

Private

Only invited people can join.

Only invited people Community members Not shown in search results*

Private > Visible on Search

Allows people to search and request to join

Anyone can request to join, but moderators must approve membership Community members Anyone

*Note: The name and photo of a private Community that’s hidden from search remains visible to people who type in or follow a link to the Community’s web address.

If you don’t want search engines to index your Community, the Community itself won't appear in Google search results. However, your Community remains visible to anyone with the URL. Other pages and content (including websites, blogs, and Google products) that link to your community can still appear in search results.

Privacy options—restricted access

The following options allow only people in your company or school to find or join a Community.

Privacy setting Who can join Who can see posts and members Who can find Community via search*
Open within your domain Anyone in your organization Anyone in your organization Anyone in your organization
Open within your domain > Ask to join Anyone in your organization can request to join, but moderators must approve membership. Anyone in your organization Anyone in your organization

Private in your domain

Only invited people can join

Only invited people in your organization Community members Not shown in search results**

Private > Visible on Search 

Allows people to search and request to join

Anyone in your organization can request to join, but moderators need to approve membership Community members Anyone in your organization

*Restricted Communities may not always show at the top of search results.

**The name and photo of a "private in your domain" Community that’s hidden from search remains visible to people in your organization who type in or follow a link to the Community’s web address. The name and photo is not visible outside your organization.

If you don’t want search engines to index your Community, the Community itself won't appear in Google search results. However, your Community remains visible to anyone in your organization with the URL. Other pages and content (including websites, blogs, and Google products) that link to your community can still appear in search results. If someone outside your organization follows a link to your organization, they will see an error and won't be able to view the community.

Allow access outside your organization

To allow people outside of your company or school to find or join a Community:

  1. Create the Community.
  2. Make sure Restrict to your domain is turned off.
    By default, your Community is Public, meaning visible to anyone anywhere. 
  3. Turn on Ask to join to require people to request access. 
  4. (Optional) Set additional restrictions:
    1. Click the Public drop-down arrow and select Private to allow only invited members to join.
    2. Turn on Visible on search to allow people to find your community and request to join.
  5. Click or tap Done.
Restrict access to people in your organization

To allow only people in your company or school to find or join a Community:

  1. Create the Community.  
  2. Turn on Restrict to your domain.
    By default, your Community is Open, meaning visible to anyone inside your company or school. 
  3. Turn on Ask to join to require people to request access. 
  4. (Optional) Set additional restrictions:
    1. Click the Open within your domain drop-down arrow and select Private to allow only invited members to join.
    2. Turn on Visible on search to allow people to find your community and request to join.
  5. Click or tap Done.

 

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