Record a video meeting

Important:

Recording a meeting is only available on a computer.
If you've recently updated to macOS Sequoia, make sure that you select 'Allow' for Google Chrome permissions when prompted.

How to record a video meeting in Google Meet

Prompt shows up when I present or record in meetings on macOS Sequoia

If you've recently updated to macOS Sequoia, you'll receive a cautionary prompt when you first attempt to record a meeting or share your screen.

Here's what you can do:

To allow Google Chrome to access your screen:
- When you start a presentation or recording in a meeting, in the dialogue, click Allow.
If you missed the initial dialogue to allow permissions, you'll need to update your system settings.
- To add Google Chrome, give control access to screen and system audio recording on Mac.

Requirements to record a video meeting

You can record video meetings with these Google Workspace editions:

Business Plus
Business Standard
Essentials
Education Plus. This is available to users with a 'Staff' or 'Student' licence
Enterprise Essentials
Enterprise Plus
Enterprise Standard
Enterprise Starter
Google One subscribers with 2 TB or more of storage space
Teaching and Learning Upgrade. This is available to users with a 'Teaching and Learning Upgrade' licence
Workspace Individual subscriber

Tip: If you're a Google Workspace administrator who manages Google Meet for your organisation, you must first allow meeting recording.

Learn how to record a meeting

On your computer, in Google Meet, click Start or Join.
At the bottom right, click Activities Recording.
- To record the meeting captions, select a language.
- In some cases, if the recording is played on Google Drive, the recording file might be ready a few hours before the captions are available.
Click Start recording.
In the pop-up screen, click Start.
Wait for the recording to start. Participants will get a notification when the recording starts or stops.
- Meetings can only be recorded for a total of eight hours, then the recording stops automatically.
To stop a recording, click Activities Recording Stop recording.
In the pop-up screen, click Stop recording.
- Tip: The recording stops automatically when everyone leaves the meeting.

An email with the recording link is sent to the meeting organiser and the person who started the recording.

The recording is saved to the meeting organiser's My Drive > Meet recordings folder.

For meetings created through:

Google Calendar: The meeting organiser is the person who creates the meeting event on Google Calendar.
The Google Meet homepage or another product such as Gmail: The meeting organiser is the person who launches the meeting or generates the code.

Learn who can record a meeting

To record a meeting, a Google Workspace administrator must turn on recording for your account.

You can record if:

You're the meeting host.
You're from outside the host's organisation and promoted to a co-host.
You're from the host's organisation and Host Management is off.
You're a teacher or co-teacher for meetings created through Google Classroom.

Google Workspace for Education accounts:

Education Fundamentals or Education Standard accounts: Teachers/staff or students can record meetings that they organise.

Teaching and Learning Upgrade accounts: Anyone in the same organisation as the meeting organiser can record a meeting.

Education Plus: Teachers/staff or students can record meetings that they organise and meetings that are organised by someone in their organisation.

Tip: You can’t record a meeting if you join only to present. You should join the video meeting first, start your presentation and then record.

Learn what's recorded in a video meeting

Important: Before you present from Google Docs, Sheets or Slides, join the meeting to find out if it is being recorded.

Recordings include the active speaker and anything presented. You can also choose to record the meeting's captions. Recordings are saved to the organiser's Meet recordings folder in My Drive. An email with the recording link is sent to the meeting organiser and the person who started the recording. The link is added to the calendar event.

Other windows or notifications are not included in the recording. Pinning a participant won't affect who is shown in the recording.

These people are notified when a recording starts or stops but can't control the recording:

People outside of your organisation
Mobile app users
People who dial in using a phone

Important: When meetings are recorded, the chat conversation log is also saved.

Which part of a Meet chat is recorded?

Chats are recorded for the entire duration of the recorded video.

Where is a Meet chat saved?

Chats are saved as an .sbv file in the meeting organiser's Drive.

How do I play Meet chat recordings?

You can play Meet chat recordings on media players. When recordings play on a media player like VLC Media Player, chat contents display as subtitles.

How do I play recorded captions?

If you record a meeting, select Record captions to embed captions in the clip.

If you play the recording in Google Drive via the YouTube player, you can click the closed caption button to play captions with the recording.
If you download the recording, you can play it and enable subtitles on apps like VLC Media Player or QuickTime Player.

Tips:

If you record captions, the recording file might be ready before the captions are available if played on Google Drive. The captions may become playable a few hours after the recording file has been generated.
If a screen is shared in a recorded meeting, the video resolution depends on the resolution of the largest screen shared, which is up to 1080p. Admins can opt out of 1080p recordings for their organisations. For more info, go to Set recording quality limits for screen shares.

When to record meetings

Recording meetings is useful when you want to review the meeting later or share it with people who couldn’t attend. For example:

Team presentations available on demand for students and new employees
Conference presentations that you want to share with people later
Virtual training sessions that people can replay on demand

Troubleshoot recording issues in meetings

Here's how to troubleshoot recording issues in meetings.

Play, share, download or save a recording

In Google Drive

Recordings save to the meeting organiser’s My drive > Meet recordings folder. However, if the organiser changes or if the meeting occurs outside of the scheduled Calendar time, the recording link is sent to the original event creator.

To share a recording:

Select the file Share .
Or, click Link paste the link in an email or chat message.

For best results, download the recording and then play it from your computer:

Select the file and click More Download .
Double-click the downloaded file to play it.
- In Drive, double-click the recording to play it. 'Still processing' appears until the file is ready for online viewing.

To add a recording to My drive, select the file and click Add to My drive .

From an email link

An email with the recording link is sent to the meeting organiser and the person who started the recording.

In the email, click the link and wait for the recording to open.
Select an option:
- To play the recording, click Play .
- To share the recording, click More Share. Enter usernames or email addresses and click Done.

Tip: You can also copy and share a link.

To download the file, click Download

To add the recording to the current folder, click Add to My drive .

In the Google Calendar event

If the recording starts at the scheduled meeting time, the recording links to the Google Calendar event. Individual meeting participants in the same organisation as the meeting organiser automatically get access to the recording. Groups don't automatically get access.

Make sure that your Google Drive has enough space

Google Meet recordings are uploaded to the organiser's Google Drive. Make sure that there's enough space on your Drive to record your meeting.

To record a meeting, make sure:

You haven't reached your personal Drive quota.
Your organisation hasn't reached its Drive quota.

If you have space in your Drive, but your organisation doesn't have space, you can't record the meeting.

Important: Once you reach your storage quota, you get an alert on Meet. We recommend that you keep track of your available storage space through Google Drive or Google storage page.

For Workspace editions with Admin capabilities: If you reach your storage quota, contact your Google Workspace administrator.

Enable recording to start automatically

Hosts can enable certain features to start automatically when a meeting begins, like record the meeting, transcribe the meeting and take notes with Gemini.

When creating a meeting, click Video call options Meeting records.
Select Record the meeting.

Tip: Participants who join a meeting where the host has enabled these features get an on-screen warning message.

Important:

Even if these features are enabled, they won't start until the host or co-host joins the meeting online.
Notes and recordings are automatically shared with the hosts and co-hosts.

Want advanced Google Workspace features for your business?

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Related resources

Troubleshoot issues with meeting recordings