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How Google Meet settings apply to events created on or transferred to other Google Calendars

Use Google Calendar to create and transfer events

The availability of certain Google Meet features in a video meeting depends on the Google Workspace edition and video conferencing settings applicable to the calendar event organiser. 

If the calendar event organiser has access to certain meeting features in Meet (e.g. meeting recordings), they'll be available for any meetings that they organise. If they don't have access to certain features, those features won't be available for meetings that they organise. 

Important: The term 'calendar event organiser' here refers to the owner of the event on Google Calendar and might be different than 'event creator' for instances where an event is created on or transferred onto another calendar.

Create or transfer an event to someone else’s primary calendar

When you create or transfer an event onto someone else's primary calendar, the owner of the primary calendar becomes the calendar event organiser. For example, if you transfer the event to a colleague, they will become the calendar event organiser. 

In such cases, the features available for the meeting will be dependent on the video conferencing policies applicable to the calendar event organiser. For Google Workspace users, this means that features are available based on SKU and Google Workspace Admin console settings.

Tip: Clicking a Google Calendar event also displays who the calendar event organiser is. 

This could have some implications, such as:

  • If the meeting is recorded, the calendar event organiser receives an email with the recording, not the original event creator.
  • If you create or transfer the event to someone who does not have the ability to record meetings based on their SKU or Google Workspace Admin console settings, they will not be able to record the meeting.
  • If you create a meeting on someone else's primary calendar, you will not be automatically invited to the meeting event. You will need to add yourself as a guest if you want to attend. 

Create or transfer an event to a non-primary calendar

When you create or transfer an event to a non-primary calendar, the calendar event organiser does not change, so the availability of Meet features will not change for that meeting. 

This could have some implications, such as:

  • If you transfer an event onto a non-primary calendar and leave the organisation before the meeting takes place, the meeting link will stop working. Meeting attendees will still find the event on their calendar but won't be able to use the meeting link.

    Tip: If this happens and the meeting link no longer works, remove the existing meeting link and add a new one. The person adding the new Meet link will become the calendar event organiser.

  • For meetings organised by Google Workspace for Education accounts or a personal Google Account: If guests not included on the calendar invite request to join the event, the user who added the meeting link to the calendar event (which might be the original event creator or someone else) has to be present to allow them into the meeting.
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