Understand Box reports

When you conduct a scan of your Box® data, you have the option of generating all or some of these reports. Learn more about how to create a scan

Click below to learn more about each report.

Box reports you can generate

Permissions by user

Provides a total count of permissions for each user. 

Field name Description
Email User's email address
Total Number of permissions owned by the user

Depth report

Provides information about:

  • Level of hierarchy of each scanned folder and subfolder
  • Structure of objects in folders
  • Total data volume for each object
  • Strings required to map deeply nested folders to a specified location in a folder hierarchy
Field name Description
Depth Level of hierarchy of each specified location. When setting up your report, you can:
  • Specify the minimum and maximum depth an item must be in order to be included in the report.
  • Check the Enumerate children box to show the number of items within each folder in the report.
Path Folder path to the location of the object
User User's email address
Child Box folders Number of folders located under the object
Child Box files Number of files located under the object
Child Box notes Number of notes located under the object
Child Box collaborations Number of collaborations located under the object
Child Box collaboration set Number of collaboration sets under the object (the number of descendant objects that can be shared)
Total children Total number of child objects under the object
Total size (bytes) Total size of all files under the object, in bytes
Total size Total size of all files under the object

Shared drives candidate report

Provides information about folders to help you assess whether they are good candidates for migration to shared drives.

When you set up a scan, you can modify this report by providing a value for:

  • Minimum object count—Minimum number of objects inside the folder (default value is 100)
  • Minimum shared with—Number of users that have access to the root folder (default value is 5)
  • % allowed with additional permissions—Percentage of folders that have additional permissions (default is 15%)
Field name Description
Name Folder name
Owner Owner of the folder
Total Total number of objects in the folder
Folder depth Level of hierarchy of each object
Shared with count How many users or groups the folder is shared with
Path Folder path to the location of the object
ID Unique identifier of the folder
Total folders Number of folders within the folder
Folders with additional permissions Number of folders within the folder that have additional permissions
% folders with additional permissions Percentage of folders within the folder that have additional permissions
Total files Number of files within the folder
Files with additional permissions Number of files within the folder that have additional permissions
% files with additional permissions Percentage of files within the folder that have additional permissions
Total objects with additional permissions Total number of objects within the folder that have additional permissions
% total objects with additional permissions Percentage of objects within the folder that have additional permissions

Box note

Lists the Box Notes. 

Note: G Suite Migrate doesn’t support Box Notes migration.

Field name Description
User User's email address
ID Unique identifier of the note
Title Title of the note
Path  Path of the note
Link URL of the note

Report errors

Identifies any failures such as a failure to connect to a particular user account.

Field name Description
Source Source environment
Title Title of the error
Location Location of the failed object
Type Type of object
Message Error message associated with the failure

Permissions by object

Lists the users that have permissions for the specified files or folders.

Field name Description
User User's email address
ID Unique identifier of the object
Path Path to the object
Title Title of the object
Total Number of users who have permissions over the object

Box object totals

Lists the total number of Box objects to be migrated for each user. 

Field name Description
User User's email address
Box folders Number of Box folders owned by the user
Box files Number of Box files owned by the user
Box collaborations Number of Box collaborations owned by the user
Box collaboration set Number of Box collaboration sets owned by the user
Total Total number of Box objects owned by the user