Understand SharePoint reports

When you conduct a scan of your Microsoft® SharePoint® data, you have the option of generating all or some of these reports. Learn more about how to create a scan

Once the scan is complete, you can view the scan summary and download the reports. For details, see Analyze your scan

Click below to learn more about each report. 

SharePoint reports you can generate

Report errors

Identifies any failures such as a failure to connect to a particular user account.

Field name Description
Source Source environment
Title Title of the error
Location Location of the failed object
Type Type of object
Message Error message associated with the failure

Shared drives candidate report

Provides information about folders to help you assess whether they are good candidates for migration to shared drives.

Modify this report by providing a value for:

  • Minimum object count—Minimum number of objects inside the folder (default value is 100)
  • Minimum shared with—Number of users that have access to the root folder (default value is 5)
  • % allowed with additional permissions—Percentage of folders that have additional permissions (default is 15%)
  • % allowed with restricted permissions—Percentage of folders that have restricted permissions (default is 1%)
Field name Description
Name Folder name
Total Total number of objects in the folder
Folder depth Level of hierarchy of each object
Shared with count How many users or groups the folder is shared with
Path Folder path to the location of the object
Total folders Number of folders within the folder
Folders with additional permissions Number of folders within the folder that have additional permissions
% folders with additional permissions Percentage of folders within the folder that have additional permissions
Folders with restricted permissions Number of folders within the folder that have restricted permissions
% folders with restricted permissions Percentage of folders within the folder that have restricted permissions
Total files Number of files within the folder
Files with additional permissions Number of files within the folder that have additional permissions
% files with additional permissions Percentage of files within the folder that have additional permissions
Files with restricted permissions Number of files within the folder that have restricted permissions
Total objects with additional permissions Total number of objects within the folder that have additional permissions
% total objects with additional permissions Percentage of objects within the folder that have additional permissions
Total objects with restricted permissions Total number of objects within the folder that have restricted permissions
% total objects with restricted permissions Percentage of objects within the folder that have restricted permissions

 SharePoint object totals

Provides the total number of all types of SharePoint objects.

Field name Description
Site collection URL URL of the site collection
Type Type of object
Count Total number of objects

Permissions count

Provides the number of objects that each user or group has permissions for.

Field name Description
Principal name Name of the object
Count Total count of permissions on the object

Permissions report

Provides information about the permissions that exist in your SharePoint environment.

Field name Description
Path URL of the object
Type Type of object
Principal name User or group name
Role assignments Assigned permission

SharePoint to Google migration

Shows a count of objects that can and cannot be migrated from SharePoint to G Suite.

Field name Description
URL URL of the SharePoint site
Calendar items Number of calendar items that cannot be migrated
Discussion items Number of discussion items that cannot be migrated
Task items Number of task items that cannot be migrated
Unmappable web parts Number of web parts that cannot be mapped
Site templates Number of site templates that cannot be migrated
Migratable Number of objects in the site that can be migrated

SharePoint usage report

Provides metadata information about the SharePoint environment, including the last modified date. Check the box or boxes to:

  • Include SharePoint sites
  • Include SharePoint lists
  • Include SharePoint list items
  • Include SharePoint libraries
  • Include SharePoint folders
  • Include SharePoint documents

You can exclude data from the reports by using boolean search operators to narrow the created on or last modified date range.

Field name Description
SiteURL URL of the site
Path URL of the object within the site
Name Name of the resource
Type Type of object
Created Date object created
Modified Date object last modified

Depth report

Provides information about:

  • Level of hierarchy of each scanned folder
  • Location of each folder in SharePoint
  • Strings required to map deeply nested folders to a specified location in a folder hierarchy
Field name Description
Depth Level of hierarchy of each specified location
Path Path to the object
Child SharePoint webs Number of webs under the specified object
Child SharePoint lists Number of lists under the specified object
Child SharePoint libraries Number of libraries under the specified object
Child SharePoint folders Number of folders under the specified object
Child SharePoint documents Number of documents under the specified object
Child SharePoint list items Number of list items under the specified object
Child SharePoint role assignments Number of role assignments under the specified object
Total children Number of child objects under the specified object
Total size (bytes) Total size of information under the specified object, in bytes
Total size Total size of information under the specified object
Has unique permissions Whether the object has unique permissions (true or false)
Contains unique permissions Whether the object contains items that have unique permissions (true or false)
Supports versions Whether the object supports versioning (true or false)