Set up guardian email summaries

This page is for teachers.

You or your administrator can invite guardians to receive automatic email summaries of their student’s progress. You choose which classes to include in the summaries. You can only add guardians for students using Classroom with a Google Workspace account.

Before you begin

To be able to invite, remove, or email guardians:

• Your admin must verify that you're a teacher, turn on summaries, and give you permission to manage summaries.
• You need to use the web or Android version of Classroom to invite guardians.

Add, remove, or email guardians

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Turn guardian summaries on or off

1. Go to classroom.google.com and click Sign In.

   Sign in with your Google Account. For example, [e-mail] or [e-mail]. Learn more.

2. Click the class Settings .
3. Under General, go to "Guardian access," then click On or Off .
4. To turn on guardian access for a single class, select Just this class.
5. To turn on guardian access for a single class, select All classes.

• Tip: If you turn on guardian access for All classes, it will turn on for all current and future classes. You can turn on/off Guardian access for future classes in the Classroom settings page.

Invite a guardian

Only one teacher or admin needs to invite the guardian. When a guardian accepts the invitation, they are linked to the student in all of their classes. All verified teachers and admins can see the student’s guardian.

If you can’t invite or remove a guardian, contact your admin for help.

1. Go to classroom.google.com and click Sign In.

   Sign in with your Google Account. For example, [e-mail] or [e-mail]. Learn more.

2. Click the class People.
3. Next to a student’s name, click Invite guardians.
4. Enter the guardian’s email address.

   To invite multiple guardians, insert a comma between the email addresses.

5. Click Invite.

Until the guardian accepts the invitation, you see (Invited) next to the guardian's email address. After a guardian accepts the invitation, you’ll see the guardian’s name next to the student’s name on the People page. The student also gets a confirmation email. For privacy, students don’t see the names of other students’ guardians.

Remove a guardian

Warning: This action removes the guardian from all of the student’s classes at your school, not just the classes that you teach. If guardians don’t want to receive email summaries, they can unsubscribe instead.

1. Go to classroom.google.com and click Sign In.

   Sign in with your Google Account. For example, [e-mail] or [e-mail]. Learn more.

2. Click the class People.
3. Next to the student’s guardian’s name, click More   Remove guardians.
4. Check the boxes next to the guardians that you want to remove click Remove.

You, the removed guardian, and the student get a confirmation email when you remove a guardian.

Email guardians

If a guardian accepts your invitation for automatic email summaries, you can also directly email them.

1. Go to classroom.google.com and click Sign In.

   Sign in with your Google Account. For example, [e-mail] or [e-mail]. Learn more.

2. Click the class People.
3. Choose an option:
   • To email one student’s guardians, next to the student's name, click More Email guardians.

     An email window opens with the email addresses populated in the To field.

   • To email all guardians in a class, at the top, click Email All Guardians.
4. Enter a subject and your message click Send.

Related topics

• About guardian email summaries
• About Classroom user accounts
• Verify teachers and set permissions

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