Set up guardian email summaries

This page is for teachers.

Note: You can only add guardians for students using G Suite for Education school accounts.

If your school administrator has turned on guardian email summaries, you can choose which classes to include in those summaries. When you include a class, guardians can receive automatic regular emails about their students in that class. 

Before you can invite, remove, or email guardians: 

  • You must use Classroom on a web browser or the Android app.
  • Your administrator must verify that you're a teacher.
  • Your administrator must give you permission to manage guardian email summaries.

Turn on guardian email summaries for your class

  1. Go to classroom.google.com and click Sign In.

    Sign in with your Google Account. For example, you@yourschool.edu or you@gmail.comLearn more.

  2. Click the class and then Settings Settings.

    Click Settings

  3. If guardian summaries aren’t already turned on, click Turn on Turn on and then Add Class.

    Click Guardian summaries

    Click Add Class

  4. (Optional) To turn off guardian summaries, click Turn off Turn off.
Invite a guardian

Your school administrator chooses who—verified teachers or administrators—has permission to invite and remove guardians. Only one person needs to invite the guardian. When a guardian accepts the invitation, the guardian’s email is linked to the student in all of their classes. All verified teachers and administrators can see the student’s guardian.

If you can’t invite or remove a guardian, contact your administrator for help. 

  1. Go to classroom.google.com and click Sign In.

    Sign in with your Google Account. For example, you@yourschool.edu or you@gmail.comLearn more.

  2. Click the class.
  3. At the top, click People.

    People page

  4. Next to a student’s name, click More More and then Invite guardians.

    Invite guardians

  5. Enter a guardian’s email address.

    To invite multiple guardians, insert a comma between the email addresses.

  6. Click Invite.

If the guardian hasn’t accepted an invitation, you’ll see “(invited)” next to the guardian's email address. After a guardian accepts the invitation, you and their student receives a confirmation email. And, the guardian’s name shows next to the student’s name. For privacy, students don’t see the names of other students’ guardians.

Remove a guardian

Warning: This action removes the guardian from all of the student’s classes at your school, not just the classes you teach.

  1. Go to classroom.google.com and click Sign In.

    Sign in with your Google Account. For example, you@yourschool.edu or you@gmail.comLearn more.

  2. Click the class.
  3. At the top, click People.

    People page

  4. Next to the student’s guardian’s name, click More More and then Remove guardians.
    • If you only remove one guardian, click Remove.
    • If a student has multiple guardians, check the box for the guardian and click Remove.

    Remove guardians

When you remove a guardian, you, the removed guardian, and the student receive a confirmation email.

Email guardians
  1. Go to classroom.google.com and click Sign In.

    Sign in with your Google Account. For example, you@yourschool.edu or you@gmail.comLearn more.

  2. Click the class.
  3. At the top, click People.

    People page

  4. Next to the student's name, click More More and then Email guardians.

    An email window opens with the email addresses populated in the To field.  

  5. (Optional) To email all guardians in a class, at the top, click Email All Guardians.

    Email all guardians

    An email window opens with the email addresses populated in the Bcc field.
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