Set up guardian email summaries

This page is for teachers.

You or your administrator can invite guardians to receive automatic email summaries of their student’s progress. You choose which classes to include in the summaries. You can only add guardians for students using Classroom with a G Suite account. 

Before you begin

To be able to invite, remove, or email guardians: 

  • Your admin must verify that you're a teacher, turn on summaries, and give you permission to manage summaries.
  • You need to use the web or Android version of Classroom to invite guardians. 

Add, remove, or email guardians 

Open all  |  Close all

Turn guardian summaries on or off
  1. Go to classroom.google.com and click Sign In.

    Sign in with your Google Account. For example, you@yourschool.edu or you@gmail.comLearn more.

  2. Click the classand thenSettings "".

    Click Settings

  3. Under General, click the switch On "" or Off ""

    Click Guardian summaries

  4. If you don't want to turn on summaries for all your current classes and classes you create going forward, uncheck the Add all the classes you teach to guardian email summaries box.

    Note: If you turn summaries on for all classes, it doesn't affect any classes where you previously turned off summaries.

  5. Click Add Class.

    Click Add Class

     

  6. At the top, click Save.
Invite a guardian

Only one teacher or admin needs to invite the guardian. When a guardian accepts the invitation, they are linked to the student in all of their classes. All verified teachers and admins can see the student’s guardian.

If you can’t invite or remove a guardian, contact your admin for help. 

  1. Go to classroom.google.com and click Sign In.

    Sign in with your Google Account. For example, you@yourschool.edu or you@gmail.comLearn more.

  2. Click the classand thenPeople.

    Click People

  3. Next to a student’s name, click Invite guardians.

    Invite guardians

  4. Enter the guardian’s email address.

    To invite multiple guardians, insert a comma between the email addresses.

  5. Click Invite.

Until the guardian accepts the invitation, you see (Invited) next to the guardian's email address. After a guardian accepts the invitation, you’ll see the guardian’s name next to the student’s name on the People page. The student also gets a confirmation email. For privacy, students don’t see the names of other students’ guardians.

Remove a guardian

Warning: This action removes the guardian from all of the student’s classes at your school, not just the classes that you teach. If guardians don’t want to receive email summaries, they can unsubscribe instead.

  1. Go to classroom.google.com and click Sign In.

    Sign in with your Google Account. For example, you@yourschool.edu or you@gmail.comLearn more.

  2.  Click the classand thenPeople.

    Click People

  3. Next to the student’s guardian’s name, click More ""and thenRemove guardians.

    Remove guardians

  4. Check the boxes next to the guardians that you want to removeand thenclick Remove.

You, the removed guardian, and the student get a confirmation email when you remove a guardian.

Email guardians

 If a guardian accepts your invitation for automatic email summaries, you can also directly email them.

  1. Go to classroom.google.com and click Sign In.

    Sign in with your Google Account. For example, you@yourschool.edu or you@gmail.comLearn more.

  2.  Click the classand thenPeople.

    Click People

  3. Choose an option: 
    • To email one student’s guardians, next to the student's name, click More ""and thenEmail guardians.

      An email window opens with the email addresses populated in the To field.  

    • To email all guardians in a class, at the top, click Email All Guardians.

      Email all guardians

  4. Enter a subject and your messageand thenclick Send.

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