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Turn off automatic G Suite licensing during setup

These instructions apply during Cloud Identity setup. If you already set up Cloud Identity and need to turn off automatic licensing for G Suite, follow these instructions instead.

After you sign up for Cloud Identity, all new users you add to your organization automatically become free Cloud Identity users. If you have automatic licensing turned on for G Suite, the users also automatically get a paid G Suite license. If they don’t need G Suite services, such as Gmail, you can turn off automatic licensing and avoid paying for licenses that you don’t need. The change applies to new users only. Existing licenses aren’t affected.

Turn off automatic licensing (recommended)

I have one G Suite subscription (most common)

If you only have one G Suite subscription—for example, only G Suite Basic—when you add users, they’re automatically assigned a license for that G Suite subscription. When you set up Cloud Identity, we recommend that you keep the Switch off Auto-Assign box checked to turn off automatic G Suite licensing. This way, any new users you add only receive a free Cloud Identity license. 

I have multiple G Suite subscriptions

If you have multiple G Suite subscriptions—for example, both G Suite Basic and G Suite Business—and you have automatic licensing turned on for your top-level organization for one of those subscriptions, we recommend that you turn off top-level automatic licensing before you complete Cloud Identity setup. This way, any users you add after setup only get a free Cloud Identity license. During setup, be sure to leave the Switch off Auto-Assign box checked to turn off automatic G Suite licensing. For details, see Example scenario below.

If you’ve set automatic G Suite licensing options (Inherit, Override, On, or Off) for individual organizations within the top-level organization, turning off top-level automatic licensing doesn’t affect these options.

Example scenario

If you have automatic licensing for G Suite Basic turned on for your top-level organization and turn it off during Cloud Identity setup, here’s what happens to new users you add to child organizations:

Organization Setting If you add a new user
A Inherit Before you signed up for Cloud Identity, the organization inherited the "automatic licensing on" setting from the top-level organization. Therefore, all users you added to organization A were automatically assigned a G Suite Basic license.

After you set up Cloud Identity, organization A keeps its Inherit setting. Because automatic licensing for G Suite Basic is now off at the top level, it’s also off for organization A. Therefore, new users you create in organization A only get a free Cloud Identity license.

If you want new users to have G Suite Basic licenses, change the Inherit setting to Override and turn automatic licensing On.

B Override > On Before you signed up for Cloud Identity, all users you added to organization B were automatically assigned a G Suite Basic license.

After you set up Cloud Identity, organization B keeps its Override > On setting. Therefore, new users you add will continue to automatically get G Suite Basic licenses.

C Override > Off Before you signed up for Cloud Identity, you manually assigned each user a license for G Suite Basic or some other subscription.

After you set up Cloud Identity, organization C keeps its Override > Off setting. Because Cloud Identity is the default for any organization where automatic licensing is turned off, new users you add to organization C automatically get only a free Cloud Identity license.

If you want users to have a different license, you can assign it manually as before.

If you leave automatic licensing turned on

If you uncheck the box and leave automatic licensing on, any new users you add automatically get a paid G Suite license. Make sure you want to do this—you might end up  paying more for these users.

If you decide to leave automatic licensing on for G Suite, you can still add Cloud Identity-only users. Just select or create an organization for your Cloud Identity users and turn off G Suite automatic licensing for that organization. Then add the users to the organization.

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