Change your Google Calendar settings

Below are some instructions on configuring your basic calendar settings. To see the full instructions, click the link of the setting you'd like to change.

Default notification settings

To change your default notification settings, follow these steps:

  1. In the calendar list on the left, click the down-arrow button next to the appropriate calendar, then select Reminders and notifications
  2. In the Event reminders section, select the reminder method from the drop-down menu and enter the corresponding reminder time (between zero minutes and four weeks in advance of the event). If you'd like to add additional default reminders, simply click Add another reminder.
  3. You can also choose to be notified of specific activities on the calendar by selecting the appropriate options in the Choose how you would like to be notified section.
  4. Once you've made the appropriate changes to your default settings, click Save.

Please note that when you make changes to the reminder settings for events on your calendar, the changes will only apply to you. Invited guests or those who have access to your events will receive reminders according to their own Google Calendar reminder settings.

Display time zone

This setting determines the time zone for which your events are displayed. If you travel to a different time zone, adjust this setting to view your events in your current location's time zone.

To set the time zone associated with your Google Calendar events, follow these steps:

  1. Click the gear icon at the top of any Google Calendar page
  2. Click Settings
  3. In the Country section, select your country
  4. In the Your current time zone section, select your time zone
  5. Click Save

Note: When you change your time zone to EST, a meeting that was scheduled for 2 PM PST will be displayed at 5 PM EST.

Show an additional time zone

To view the corresponding time in an additional timezone, follow these steps:

  1. Click the gear icon at the top of any Google Calendar page
  2. Click Calendar settings
  3. Select the General tab
  4. In the Your current time zone section, click the Show an additional time zone link
  5. Select the alternate time zone from the drop-down menu
  6. Click Save

The additional time zone you selected will appear along the left of the Calendar event grid.

Swap time zones

This feature allows users who are displaying an additional timezone to easily swap the timezones on their calendar.

To swap time zones:

  1. Click the gear icon at the top of any Google Calendar page
  2. Click Settings
  3. Click swap to the right of the Your current time zone: section
  4. Click Save

The Swap time zones feature is especially useful for users who travel between two different timezones frequently, or for users who often need to enter events in another timezone.

Individual calendar time zone
  1. In the calendar list on the left, click the down-arrow next to the appropriate calendar and select Calendar settings
  2. In the Calendar Time Zone section, select the calendar's time zone from the drop-down menu
  3. Click Save

Individual calendar time zones are used for embedded calendars and the Google Calendar API. If you'd like to adjust your display time zone, please see the "Display time zone" section of this article.

Time format (e.g. 1:00 PM, 13:00)
  1. Click the gear icon at the top of any Google Calendar page
  2. Click Settings
  3. In the Time format section, select a format from the drop-down menu.
  4. Click Save
First day of the week

To change which day is displayed as the first day of week in Google Calendar, follow these steps:

  1. Click the gear icon at the top of any Google Calendar page
  2. Click Settings
  3. Select the General tab
  4. In the Week starts on section, select an option from the drop-down menu
  5. Click Save
Date format (e.g. 12/31/2006, 31/12/2006)
  1. Click the gear icon at the top of any Google Calendar page
  2. Click Settings
  3. In the Date format section, select a format from the drop-down menu
  4. Click Save
Hide weekends
  1. Click the gear icon at the top of any Google Calendar page
  2. Click Settings
  3. In the Show weekends section, select No
  4. Click Save

This setting affects only your Week view and Month views. You'll still see weekends displayed when you're viewing with the Agenda view and the Next 4 Days (customizable) views.

Note: If you later decide to display weekends, just select Yes in the Show weekends section.

Automatically add invitations to my calendar

This setting allows you to control the display of and reminders for events you're invited to.

  • Yes: All invitations will be added to your calendar by default, regardless of your response.
  • Yes, but don't send event reminders until I have responded: Same as above, except you'll only receive event reminders for events to which you've responded 'Yes' or 'Maybe.' You won't receive reminders for events you have declined or have yet to respond.
  • No, only show invitations to which I have responded: Only events to which you've responded 'Yes' or 'Maybe' will be added to your calendar.

To alter this setting, follow these steps:

  1. Click the gear icon at the top of any Google Calendar page
  2. Click Settings
  3. In the Automatically add invitations to my calendar section, select the appropriate option
  4. Click Save
Hide declined invitations

To hide your declined events, just follow these steps:

  1. Click the gear icon at the top of any Google Calendar page
  2. Click Settings
  3. In the Show events you have declined section, select No
  4. Click Save

Note: If you decide later to display your declined events, just select Yes in the Show events you have declined section.

Default view. (e.g. Week, Day, Month)

To change your default view, follow these steps:

  1. Click the gear icon at the top of any Google Calendar page
  2. Click Settings
  3. In the Default view section, select an option from the drop-down menu
  4. Click Save
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Working hours

When you set Working hours, anyone who tries to schedule an event outside of your Working hours will receive a warning and be given the option to schedule a different time or to ignore it keep the same event time.

  1. Click the gear icon at the top of any Google Calendar page
  2. Click Settings
  3. In the Working hours section, select the checkboxes for the days of the week you want to set Working hours for
  4. In the text boxes below, set the start and end times for your Working hours
  5. Click Save
This feature is only available for Google Apps accounts.
Custom View

To add a custom view, follow these steps:

  1. Click the gear icon at the top of any Google Calendar page
  2. Click Settings
  3. In the Custom view section, select an option from the drop-down menu
  4. Click Save
Default Meeting Length

You can change the default length of your events by following these instructions:

  1. Click the gear icon at the top of the page
  2. Click Settings
  3. On the General tab, scroll down to the Default meeting length section and choose from the 15, 30, 60, 90, and 120 minute options
  4. Click Save

Speedy meetings

Want to make your meetings short and efficient? Try using Speedy meetings by clicking the checkbox beneath the event length drop-down menu. This feature shortens meetings to encourage efficiency. For example, 30-minute meetings end five minutes early and hour meetings end ten minutes early to allow time for breaks, transit to your next meeting, etc.