Manage your events from Gmail

You can get events from Gmail in Google Calendar for:

  • Flights, trains, and bus reservations
  • Hotel and restaurant reservations
  • Ticketed events like movies and concerts

To no longer get an event created by Gmail in Calendar, or to change its default visibility, you can change your Calendar settings or delete a single event.

To stop all events created by Gmail in Calendar, in Gmail settings, turn off Smart features and personalization settings.

Learn more about smart features and personalization controls.

Important: Events from Gmail aren't available for:

  • Government accounts
  • Google Accounts with data location restrictions
  • Google Accounts that don't have Gmail

Find & update events

Find event details

When you open your event in Google Calendar on a browser or in the Google Calendar app, you'll find information like the location of your event or your flight confirmation number. You'll also find a link to the email the event was created from.

If you sync your events with an app or computer program other than Google Calendar, you'll still find your events from Gmail, but you won't find some event details.

Updates to your event

After your event is added to your calendar, it will continue to get updated with new information. For example, if you get an email confirmation that you changed the time of your dinner reservation, the time will change in the calendar event too.

Tip: You can't edit the event details yourself.

Notifications

You'll get notifications for events from Gmail based on your default notification settings. You can change the notification settings for the individual event, or change your default settings. Learn more about notifications.

Flight notifications

If you've turned on personal results for your Assistant-enabled device, you may get a "Time to leave" notification. This lets you know when you need to leave to get to the airport on time. Learn more about personal results settings for Assistant-enabled devices.

Remove events from Gmail

You can delete a single event from your calendar or turn off the setting to automatically add events from Gmail.

Delete a single event
  1. Open the Google Calendar app Calendar.
  2. Open the event you want to delete.
  3. In the top right, tap Menu More menuand thenDelete.
  4. Tap OK.
Don't show events created in Gmail

When you turn off the setting to show events from Gmail, all events created by Gmail are hidden from your calendar. If you turn this setting back on, all events created by Gmail are shown again.

  1. Open the Google Calendar app Calendar.
  2. In the top left, tap Menu Menuand thenSettings Settings.
  3. Tap Events from Gmail.
  4. Turn off Events from Gmail.

Tip: To stop Gmail from creating events, in your Gmail settings, turn off Smart features and personalization.

Who can find your events

By default, only you can find events added from Gmail – even if you've shared your calendar with someone else. This includes delegates who have "Make changes AND manage sharing" access to your calendar, and coworkers or peers who can normally find your events. If you share your calendar, you'll get options to change who can find your events from Gmail by default.

Note: Anyone who has a device that you're logged into with your Google Account will be able to find your calendar events, including events from Gmail.

Change the default visibility

Important: You'll only get this option if you have shared your calendar with at least one other person.

  1. Open the Google Calendar app Calendar.
  2. In the top left, tap Menu Menuand thenSettings Settings.
  3. Tap Events from Gmail and then Visibility.
  4. Choose a different visibility option. You'll be asked whether to apply the new visibility setting to only new events, or both existing and new events.
Change the visibility for a single event

Important: You'll only get this option if you have shared your calendar with at least one other person.

  1. On your Android phone or tablet, open the Google Calendar app Calendar.
  2. Open the event.
  3. Tap Edit Edit.
  4. Tap the Lock Lock.
  5. Choose a different visibility option.
  6. Tap Save.
Visibility options
  • Private – Only people who you've given access to make changes to your calendar will be able to find the details of your event. Anyone else who can get your calendar but can't make changes will just find the event as "Busy."
  • Calendar default – Anyone who has access to get details for events on your default calendar will be able to find the name and time for your event from Gmail. Only people who can make changes to your events will be able to find other details from your email like confirmation numbers, flight status, or phone numbers.
    Important: If you share your calendar publicly, choosing this option will also make your event from Gmail visible publicly.

If you aren't sure how your calendar is shared, learn more about visibility settings.

Troubleshooting

Events from Gmail don't appear in Calendar

There are a few reasons why an event from Gmail may not show up in Calendar.

You didn't receive the email directly

Events won't show up if the email was:

  • Sent to a mailing list
  • Sent to you by cc
  • Redirected from another email account

Confirmation email wasn't from certain types of businesses

Events are only added if they are in confirmation emails from businesses about:

  • Flights, trains, and bus reservations
  • Hotel and restaurant reservations
  • Ticketed events like movies and concerts

You've turned off smart features & personalization in Gmail

To get events from Gmail, you must:

Report a problem

When to send feedback

  • Event not added from Gmail. Before you report the issue, make sure the email you got was from a business about a flight, hotel, or restaurant reservation, or ticketed event.
  • The event had incorrect or missing information.
  • Event doesn't belong to you. To find out which email the event came from, open the event and select View Source Email (Google Calendar app) or Open URL (computer).

How to send feedback

Learn how to report problems with events from Gmail to tell us more about the problem you're having.

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