Respond to event invitations

To let people know if you can attend an event, you can respond to the event invitation. With your response, you can also:

• Propose a new time.
• Add a note for the event organizer.

When you receive an invitation, the event is added to your primary calendar in Google Calendar.

Until you respond to an event or confirm that you know the sender, the event might not show on your calendar. Unknown senders can include people:

• Outside your organization
• Not in your contacts
• You haven’t interacted with before

To change who can add invitations on your calendar, learn how to manage invitations.

Respond to an invitation

 

1. On your computer, open Google Calendar.
2. On your calendar, click the event.
   • You can also respond in an invitation email.
3. Select:
   • Yes
   • No
   • Maybe

Update how you join a meeting

Important:

• This feature isn't available on personal Google Accounts.
• If you have a work or school account, you can set up a working location. When you respond “Yes” to an event, the event automatically defaults to:
  • A meeting room when you join from your office.
  • A virtual location when you join from your home or another location.

To update how you join a meeting:

1. On your computer, open Google Calendar.
2. On your calendar, click the event.
3. Next to "Yes,” click Collapsed .
4. Select:
   • Yes, in a meeting room
   • Yes, joining virtually

Propose a new time

Propose a new time as an attendee

1. On your computer, open Google Calendar.
2. On your calendar, click the event.
3. Next to "Maybe," click Show additional actions Propose a new time.
4. Select a different time or day.
5. Add an optional message with your proposal.
6. Click Send proposal.

Review a proposal as an organizer

1. On your computer, open Google Calendar.
2. On your calendar, click an event with a clock icon.
3. Under "Guests," find suggested times.
4. Under the time proposal you want to review, click Review proposed time.
5. To change the event to the proposed time, click Save.

Tips:

• Only guests can propose a new time. Organizers can’t propose a new time.
• To propose a new time from an invitation email, at the top, click More options Propose a new time.
• For large events with more than 200 guests and all-day events, you can’t propose a new time. Learn more about large events.
• In Calendar settings, if organizers turn on “Event responses,” they receive email notifications for proposals.

Add a note when you respond

Important: Your note is visible to all invitees.

1. On your computer, open Google Calendar.
2. On your calendar, click the event.
3. Next to "Maybe," click Show additional actions Add note.
4. Choose your response and enter a note.
5. Click Save.

Tip: To add a note from an email invitation, at the top, click More options Add note.

Respond to invitations sent to another email address

Important: To respond to an invitation sent to an alternate email address, you need to:

• Have a Gmail account.
• Add a non-Gmail address to your account.

1. On your computer, open Google Calendar.
2. On the left, point to the name of your calendar, then click Options Settings and sharing.
3. On the left, under “Settings for my calendars,” click Other notifications.
4. Check the box next to “Allow responding to invitations forwarded through alternative email addresses.”
   • If you can’t find this option, you probably don’t have an alternate email address in your Google Account. Learn about alternate email addresses.
   • When you respond to the event from your alternate email address, sign in to your Google Account.

Learn how to forward invitations

• If you forward an invitation, the recipient can find updated meeting details and change your response at any time.
• If you have permission to add guests to an event, you can forward the invitation to new guests by email.
  • When new guests respond to the invitations, they’re added to the guest list and they can invite others.
• If you don’t want guests to invite others:
  1. Open the event.
  2. Click Edit event .
  3. Under “Guests permissions,” uncheck the box next to “Invite others.”

Related resources

• Manage invitations in Calendar
• Create an event