Get started with Tasks in Google Workspace

 

On this page

• Open your Tasks app
• Add a task and give it a due date
• Drag a task to reorder it
• Update a task or its due date
• Mark a task complete
• View your completed tasks
• Delete a task

               

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Open your Tasks app 

You can add tasks to the side panel in some Google Workspace apps.

1. Go to Gmail, Calendar, Chat, Drive, or a file in Google Docs, Sheets, or Slides.
   • Important: If you can't see Tasks app, click the arrow in the bottom right of the screen to expand the panel.
2. On the right, click Tasks .

Tip: In Gmail spaces, you can create, assign, edit, complete, and delete group tasks.

Note: If you can’t access Tasks, contact your administrator.

Add a task and give it a due date

In Tasks, each task goes in a list. To start, there's a default list that you can add tasks to.

Adding a due date and time adds the task to your calendar:

1. Go to Gmail, Calendar, Chat, Drive, or a file in Google Docs, Sheets, or Slides.
2. On the right, click Tasks .
3. At the top, click Add a task .
4. Enter a task.
5. To add a date and time, click Date/time.

Tips:

• To repeat a task, next to “Date/time,” click Repeat . Tasks with subtasks can't repeat.
• In Google Calendar, a certain number of upcoming instances of a repeating task will appear on the calendar grid, and as time passes, new ones will be added automatically.

Drag a task to reorder it 

Important: To reorder your tasks, change your sort options to “My order.” At the top of a list, click List options My order.

1. On your computer, select an option:
   • Open Tasks in Calendar.
   • On the right of the side panel, click Tasks .
2. Click and hold a task.
3. Move the task where you want.

Tip: To reorder a task you're editing, on the left, click and hold Drag .

 

Update a task or its due date

1. Go to Gmail, Calendar, Chat, Drive, or a file in Google Docs, Sheets, or Slides.
2. On the right, click Tasks .
3. Click the task you want to change.
4. Change the task info.

Tips:

• If you want to change the date and time of the next repeating task in a series, click the date.
• To edit the date and time for all tasks, at the bottom, click the repetition info.

Learn more at the Google Tasks Help Center

Mark a task complete

1. Go to Gmail, Calendar, Chat, Drive, or a file in Google Docs, Sheets, or Slides.
2. On the right, click Tasks .
3. To the left of a task, click Complete .

View your completed tasks

1. On your computer, select an option:
   •  Open Tasks in Calendar.
   • On the right of the side panel, click Tasks .
2. Select an option:
   • To find completed tasks, next to "Completed," click the Right arrow .
   • To hide completed tasks, click the Down arrow .

Tip: You can hide completed tasks that show in your calendar.

Delete a task

1. Go to Gmail, Calendar, Chat, Drive, or a file in Google Docs, Sheets, or Slides.
2. On the right, click Tasks .
3. Point to the task you want to delete.
4. Next to the task name, click Open menu Delete.

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