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Get started with Tasks in Google Workspace

 

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Open your Tasks app 

You can add tasks to the side panel in some Google Workspace apps.
  1. Go to Gmail, Calendar, Chat, Drive, or a file in Google Docs, Sheets, or Slides.
    • Important: If you can't see Tasks app, click the arrow in the bottom right of the screen to expand the panel.
  2. On the right, click Tasks Tasks.

View tasks.

Note: If you can’t access Tasks, contact your administrator.

Add a task and give it a due date

In Tasks, each task goes in a list. To start, there's a default list that you can add tasks to.

Adding a due date and time adds the task to your calendar:

  1. Go to Gmail, Calendar, Chat, Drive, or a file in Google Docs, Sheets, or Slides.
  2. On the right, click Tasks Tasks.
  3. At the top, click Add a task .
  4. Enter a task.
  5. To add a date and time, click Date/time.

Tips:

  • To repeat a task, next to “Date/time,” click Repeat . Tasks with subtasks can't repeat.
  • In Google Calendar, a certain number of upcoming instances of a repeating task will appear on the calendar grid, and as time passes, new ones will be added automatically.

Add a task.

Drag a task to reorder it 

Important: To reorder your tasks, change your sort options to “My order.” At the top of a list, click List options More and then My order.

  1. On your computer, select an option:
  2. Click and hold a task.
  3. Move the task where you want.
Tip: To reorder a task you're editing, on the left, click and hold Drag .
 

Update a task or its due date

  1. Go to Gmail, Calendar, Chat, Drive, or a file in Google Docs, Sheets, or Slides.
  2. On the right, click Tasks Tasks.
  3. Click the task you want to change.
  4. Change the task info.

Tips:

  • If you want to change the date and time of the next repeating task in a series, click the date.
  • To edit the date and time for all tasks, at the bottom, click the repetition info.

Learn more at the Google Tasks Help Center

Mark a task complete

  1. Go to Gmail, Calendar, Chat, Drive, or a file in Google Docs, Sheets, or Slides.
  2. On the right, click Tasks Tasks.
  3. To the left of a task, click Complete Mark complete.

View your completed tasks

  1. On your computer, select an option:
  2. Select an option:
    • To find completed tasks, next to "Completed," click the Right arrow .
    • To hide completed tasks, click the Down arrow .

Tip: You can hide completed tasks that show in your calendar.

Delete a task

  1. Go to Gmail, Calendar, Chat, Drive, or a file in Google Docs, Sheets, or Slides.
  2. On the right, click Tasks Tasks.
  3. Point to the task you want to delete.
  4. Next to the task name, click Open menu More and then Delete.


Google, Google Workspace, and related marks and logos are trademarks of Google LLC. All other company and product names are trademarks of the companies with which they are associated.

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