Create email templates

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Tips

Tired of typing the same reply every time someone sends you email with a common question? Compose your reply once and save the email as a template. Later, you can open the template and send it again with just a few clicks.

Note: You can’t save an image in the content of a canned response. However, you can show an image in a canned response—just use a public URL that is a link to the image.

Enable the canned responses lab" "

  1. In Gmail, click Settings Settingsand thenSettings.
  2. At the top, click Advanced.
  3. In the Canned Responses (Templates) section, select Enable.
  4. At the bottom, click Save Changes.

Create a new or change a canned response" "

  1. Open Gmail and click Compose.
  2. In the Compose window, enter your template text.
  3. Click More Moreand thenCanned responses.
  4. Choose an option:
    • To create a new canned response, click Save draft as templateand thenSave as new template.
    • To change a previously saved response, click Save draft as template and under Overwrite Template, choose a response and click Save to overwrite it.
  5. (Optional) To send an email, compose your message and click Send.

Insert a canned response" "

  1. Open Gmail and click Compose.
  2. Click More Moreand thenCanned responses.
  3. To insert a canned response, under Insert Template, choose a saved response to insert in your email.
  4. Compose the rest of your message and click Send.

Delete a canned response" "

  1. Open Gmail and click Compose.
  2. Click More Moreand thenCanned responses.
  3. To delete a canned response, click Delete template, choose the response you want to delete, and click Delete.

Automate canned responses" "

  1. In the search box at the top, click the Down arrow Down Arrow.
  2. Enter your search criteria.
  3. At the bottom of the search window, click Create filter.
  4. Choose what you’d like the filter to do.
  5. Click Create filter.
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