Manage large events in Calendar
Organizing an event with a lot of attendees? Use Google Calendar and Google Sheets to effectively manage events of any size. When you create an event for a large group, you can see and download guest replies, email addresses, and any added notes.
Invite a large group to an event
Note: Later, click the Down arrow next to the group’s name to see who has responded. Depending on the group’s settings, you may not have permission to see the group's member list.
View and export an RSVP list for a large group
To export an RSVP list, you need to have edit rights to a group of 200 people or more.
- On your computer, open the event on the original calendar where the event was created.
- Select Export guest responses to Sheets. Sheets will make a list from the current RSVP list.
You can update the list later right in the same sheet. Just repeat the steps. The up-to-date responses will be on a new tab in the sheet.
Note: You will only see the RSVP status of group members that you have permission to see.