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Tips to improve communication

Google Workspace productivity guide

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Tips for getting in touch with colleagues

See if someone is available now

When you have an urgent question, you might not want to wait for a meeting or an email reply. Instead, check if someone’s online right now in Google Chat, then send them a message to get a faster response.

 

 

Start a video call from Gmail

If an email thread is getting long or confusing, it may be easier to talk face-to-face. You can start a new video call while in Gmail, and invite whoever you'd like to attend. Or you can join a video call that's already on your calendar.

 

 

Share and collaborate using spaces in Chat

Never miss a minute of brainstorming in your next meeting. Collaborate with your team in a chat space. Conversations are organized into different conversation threads in spaces, so you and your team can discuss multiple subjects at the same time. Converse with co-workers, share files and other online resources, and work together on team projects.

 

 

Schedule a meeting with email recipients right from your inbox

If your email conversation is getting too involved, a meeting can be a more effective way to complete the discussion. With Gmail, you can schedule a meeting right from your inbox. The event automatically contains the email subject as its title, messages from the email as a description, and the people in the email thread as attendees.

 

 

Schedule an email to send later

Working with team members in different time zones? Going on vacation but still want to send an update to someone when you’re away? With Gmail, you can compose your email and schedule it to send at a specific date and time. 

 

 

Save time—message large groups using one email address

If you’re frequently emailing the same people about a project or topic, save yourself time by using Groups to create a group. Use the group’s email address to send information or share files with everyone at once. Now, it’s faster and easier to keep all the right people up to date.

Have better email conversations

Write replies using Gemini

Looking for help writing clear and professional emails? Try Gemini for Google Workspace. Gemini in Gmail can help you draft new emails or refine existing ones.

 

Correct spelling and grammar in Gmail

Want to improve your email content? With Gmail, you can use the autocorrect tool and have your email corrected as you enter text. You can also see spelling mistakes underlined in red and grammar mistakes in blue.

 

 

Use smarter subjects in your email

Gmail groups together email with the same subject in conversation threads. Make your subject a specific headline for your message so that the right messages are linked together and easier to find. Consider including action words in your subject so it’s clear what you want people to do. If the topic changes later, just change the subject accordingly. That way, you won’t have any unrelated messages linked together in your inbox.

 

 

Reply inline to email

Easily reply to excerpts from long emails. Using Quotes in Gmail, you can point recipients to the parts of their message your response applies to.

 

 

Attach discussion items to email

Want to further explain something you can’t get across in an email? Add attachments to your messages. With Gmail, you can attach files up to 25 MB in size. To add files up to 30 GB, such as videos and design files, insert Drive files instead of attachments.

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