10 G Suite tips to improve communication

Productive conversations

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1

Use smarter subjects in your email" "

Gmail groups together email with the same subject in conversation threads. Make your subject a specific headline for your message so that the right messages are linked together and easier to find. Consider including action words in your subject so it’s clear what you want people to do. If the topic changes later, just change the subject accordingly. That way, you won’t have any unrelated messages linked together in your inbox.

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Gmail

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2

Snooze email to respond to it later" "

Too busy to respond to important email? You can postpone email and temporarily remove them from your inbox until you need them. Your email will come back to the top of your inbox when you want it to.

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Gmail

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3

Manage multiple signatures" "

Need to use different signatures for email within your company or externally? With Gmail, you can use canned responses to create different signatures to easily manage multiple signatures. The next time you compose an email, just choose the canned response with the signature you’d like to use.

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Gmail

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4

Hide irrelevant email conversations" "

Does a conversation that no longer interests you keep popping up in your inbox? Mute conversations in Gmail so they skip your inbox and are automatically archived. If a new message in the conversation is addressed to you and no one else, or if you’re added to the To or Cc field in a new message, then the conversation will appear again in your inbox. Now, you can spend more time focusing on important email.

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Gmail

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5

Discuss over video or chat instead of email" "

If an email thread is getting long or confusing, it may be easier to talk in person. Have a face-to-face discussion with anyone anywhere in the world by using Hangouts Meet to start a video meeting. Or, if you just need a quick yes or no answer, use Hangouts Chat.

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6

Share and collaborate using Hangouts Chat " "

Never miss a minute of brainstorming in your next meeting. Collaborate with your team using Hangouts Chat. With Chat, conversations are organized into different conversation threads in rooms, so you and your team can discuss multiple subjects at the same time. Chat with your co-workers, share files and other online resources, and work together on team projects.

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Hangouts Chat

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7

Schedule a meeting with email recipients right from your inbox" "

If your email conversation is getting too involved, a meeting can be a more effective way to complete the discussion. With Gmail, you can schedule a meeting right from your inbox. The event automatically contains the email subject as its title, messages from the email as a description, and the people in the email thread as attendees.

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Gmail

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8

Easily undo sent messages" "

Make a typo in your email? Forget to add a recipient? Change your mind about sending a message? Take back a message you just sent up to 30 seconds later by enabling Gmail’s Undo Send feature.

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Gmail

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9

Attach discussion items to email" "

Want to further explain something you can’t get across in an email? Add attachments to your messages. With Gmail, you can attach files up to 25 MB in size. To add files up to 30 GB, such as videos and design files, insert Drive files instead of attachments.

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Gmail

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10

Save time—message large groups using one email address" "

If you’re frequently emailing the same people about a project or topic, save yourself time by using Groups to create a group. Use the group’s email address to send information or share files with everyone at once. Now, it’s faster and easier to keep all the right people up to date.

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Groups

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