Working with remote and in-office colleagues? Learn how to thrive in hybrid work environments.

Top 10 tips for visual design

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Devices, pencils, print, etc.

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1

Store all your work in an online portfolio

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If you want to showcase your work for potential clients or have one place to store design files, create a Sites website. Share brand guidelines, photos, design patterns and templates. Any changes you make to your files will automatically update on your website.

Learn how

Sites

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2

Create a powerful pitch deck

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Want to present an idea to your team? Need to get buy-in from external clients? Create a powerful presentation to get your message across using Slides. Add graphs, images, videos, and other creative assets to make an impactful presentation. Share ideas and get constructive feedback instantly.

Learn how

Slides

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3

Get feedback on new design concepts

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Have a new idea and want to know what your co-workers think? Get feedback on brand campaigns, design briefs, and more with Currents posts. Create a Currents community and share ideas, photos, and videos to start conversations. Share a quick poll using Forms to get input on a proposal. You’ll know right away if your ideas are on the right track.

Learn how

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4

Track, update, and collaborate on design tasks

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If you’re working on a large design project, create a project plan using Sheets to quickly assign tasks. Co-workers can update their progress directly in the spreadsheet. During the review process, easily keep track of changes to files, even if there are a lot of collaborators. With Drive and shared drives, the activity stream shows things such as who commented, edited, moved, or shared a file. In DocsSheets, and Slides, check out the version history to see who made changes and when. You can edit files together in real time, chat within files, and get targeted feedback using comments and suggestions.

Learn how

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5

Prepare team members for meetings

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Give team members a head start and let them preview files before a meeting or brainstorming session. Send your meeting invitation in Calendar and attach documents, presentations, agendas, and other creative assets—so everyone on the team is ready to contribute ideas.

Learn how

Calendar

6

Keep your design files organized

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If you need to keep your creative assets together in one place, save work files and folders in Drive or a shared drive. Then, share them instantly with co-workers or external clients. And, when someone incorporates feedback and approvals, Drive shows you what files changed.

Learn how

7

Keep shared files secure

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If you need to share sensitive files with external clients, you can prevent people from downloading, printing, or copying them. You can also set an expiration date so external clients or agencies can no longer access files when a project ends. If you’re downloading an external file, Drive scans most files for viruses. If a virus is detected, the file won’t be downloaded.

Learn how

8

Keep everyone in the loop

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If you want to share design mocks and status updates with your team, use Groups to set up an email list. Then, reach everyone with a single email address. Share calendars, sites, and creative assets as well using Groups. Everyone in the group gets access to files shared with the group. You can easily add and remove people inside and outside of your organization.

Learn how

Groups

9

Share and discuss ideas in a video meeting

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Want to brainstorm and get immediate feedback on ideas with remote team members? Start a Google Meet video meeting. Firstly, share a design brief with agenda items. Then, during the meeting, showcase an idea by sharing your screen. With Google Chat, you can send files and other online resources to everyone in the meeting.

Learn how

Add or remove people to a Meet video meeting in progress

Add people to a meeting

  1. At the bottom right, click People People and then Add people Add people.
  2. Enter the name or email address and then Send email.

Share joining info

  1. At the bottom right, click meeting details  .
  2. Click Copy joining info.
  3. Paste the meeting details into an email, or other app, and send.

Learn more at the Google Meet Help Center

Send files in a Chat message

  1. Go to Google Chator your Gmail account.
    • Optional: Enter a message.
  2. Choose an option:
    • To add an emoji, click Emoji "".
    • To send a GIF, click GIF .
      • If you use Google Chat on a work or school account, you may not have the option to send a GIF.
    • To attach a file from your computer, click Upload file "".
      • The file is not added to Drive. Other users get the file directly in the message.
    •  To add a link to a video meeting, click Add video meeting "".
    • To attach a Drive file, click Integration menu  and then Drive "".
      • When you send the file, you’re notified if someone needs access.
      • With edit access, you have an option to grant access.
      • If you grant access to a space, people who join the space later also have access.
      • If people leave the space, they lose access to the file unless they’re given access individually or through a group.
    • To create a Google Calendar invite, click Integration menu  and then Calendar invite .
  3. Click Send "".

Learn more at the Google Chat Help Center

10

Share large files

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If you’re working on a design project, emailing large files isn’t always possible. Instead, share the file using Drive. When the person clicks the link in the email, it opens on the web, even if they don’t use Google Workspace or have a Google Account.

Learn how

 Drive, shared drives

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