Switching to Calendar from IBM Notes

Now that you've switched from IBM® Notes® to G Suite, here are a few tips. They'll help you start using Google Calendar to manage your events.


Get Calendar: calendar.google.com | Android app | iOS app

Comparison at a glance

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In IBM Notes... In Calendar...
Schedule a meeting
Create an event
  1. Choose an option:
    • In the calendar grid, click an empty time slot.
    • Click Create Plus.
  2. Add an event title, date, and time.
  3. (Optional) To add more details to your event, click More options.
  4. When you're finished, click Save.

For more details, see Get started with Calendar.
Invite people to a meeting
Invite people to an event
  1. Open your event.
  2. Click Add guests and enter names or email addresses.

    Suggestions appear as you type. You can click a suggestion or enter a full email address.

For more details, see Get started with Calendar.
Create a calendar entry from an email
Add an event from an email

Any invitations to events appear on your calendar. In Gmail, you can reply to the invitation, and it updates your calendar.
 
Schedule a conference call using Sametime® or IBM SmartCloud®
Add a video meeting to an event using Hangouts Meet

In your event, click Add conferencingand thenHangouts Meet.

For more details, see Get started with Hangouts Meet.
Share calendars and set permissions
Share calendars and set sharing permissions
  1. Click Settings Settingsand thenSettings.
  2. Under Settings for my calendars, click your calendar.
  3. Under Access permissions, choose how you want to share your calendar—only with your organization, or publicly on the web.

For more details, or to share your calendar with specific people, see Get started with Calendar.
Choose your calendar view
Choose your calendar view

At the top, to the right of Settings, click the Down arrow Down Arrow and choose an option:

  • Show a day, week, month, or year at a time.
  • See your schedule.
  • See 4 days at a time.
  • Hide or show weekends.
  • Hide or show declined events.

For more details, see Get started with Calendar.
Set alarms
Create notifications
  1. Open an event.
  2. Next to Notifications No notifications, click Add notification. 
  3. Click the Down arrow Down Arrow and choose the notification type.
  4. Select a time to be notified prior to the event.
  5. Click Save.

For more details about setting up notifications, see Get started with Calendar.
Create task lists
Create task lists
  1. On the right, click Tasks .
  2. At the bottom, you might have to expand the side panel by clicking the Left arrow Left arrow.
  3. Choose an option:
    • Add a new list—Click the Down arrow Down Arrowand thenCreate new list.
    • Add a new task—Click Add a taskand thenand enter your task.

For more details, see Get started with Calendar.
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