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Switch from HCL Notes to Google Calendar

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Learn the differences between HCL Notes and Google Calendar, and get best practices for collaboration at work or school.

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What you'll need

"" About 15 minutes
Account. Google Workspaceaccount. Don't have one? Start your 14-day trial today.

Get Calendar: | Android app | iOS app

Note: The instructions in this guide are primarily web only. Get switching information for mobile devices

Comparison at a glance

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In HCL Notes... In Calendar...*
Schedule a meeting
Create an event
  1. In Calendar, choose an option:
    • Click an empty time slot in the calendar grid.
    • Click ""Create.
  2. Add an event title, date, and time.
  3. (Optional) To create the event on another calendar you have edit access to, at the bottom click your calendar name and select another calendar. 
Invite people to a meeting
Invite people to an event
  1. In the Add guests field, enter the first few letters of a person’s name or email address. Matching addresses in your organization’s directory appear as you enter text.
  2. Click a suggestion to add that person to the event. If no suggestions appear, enter your guest’s full email address. After you add a guest to your event:
    • A video meeting in Google Meet is automatically added to the event.
    • The guest's calendar appears next to yours.
  3. (Optional) You can add a Google Groups mailing list address to invite a large group of people at once.
    For more information about inviting a large group, see managing large events in Calendar.
  4. (Optional) To mark a guest’s attendance as optional, point to the guest's name and click People "".
  5. (Optional) To allow guests to modify the event, invite others, or see the guest list, click Guest permissions and check the appropriate boxes.
Schedule a conference call using Sametime or HCL SmartCloud
Add a video meeting to an event using Google Meet
  1. On your computer, open Google Calendar.
  2. Create an event or open an existing event you have edit access to.
  3. If you create a new event, click More options.
  4. If you’re editing an existing event, click Edit Edit.
  5. Find the conferencing field in the Calendar event.
  6. To remove an existing video conference, click Remove Close.
  7. To add a new conference, click Add Google Meet video conferencing.
    Tip: To make sure you don't join a meeting with an expired code and to better plan for the future meetings you create, check when meeting codes expire. Learn about Google Meet meeting codes.
  8. If you have enabled a conferencing Add-on, select the conferencing provider from the “Add conferencing” dropdown menu.
  9. Click Save.
Set alarms
Create notifications
  1. Open Google Calendar
  2. Click the event and then Edit event Edit event.
  3. Next to Notifications ""
    • To edit your notifications: Choose if you want to receive a notification or an email. You can change how often you want to get alerts in advance.
    • To add another type of notification: Click Add notification.
    • To remove a notification: Click Remove Remove.
  4. At the top of the page, click Save.

Tip: You can choose to be notified by email, desktop alert, or both. Changes you make don't affect anyone else who's invited to the event.

Create a calendar entry from an email
Add an event from an email

Any invitations to events appear on your calendar. In Gmail, you can reply to the invitation, and it updates your calendar.

Share calendars and set permissions
Share calendars and set sharing permissions
  1. Click Settings ""and thenSettings.
  2. Under Settings for my calendars, click your calendar.
  3. Under Access permissions, choose how you want to share your calendar—only with your organization, or publicly on the web.

For more details, or to share your calendar with specific people, see Get started with Calendar.

Choose your calendar view
Choose your calendar view
  1. On your computer, open Google Calendar.
  2. In the top right, choose a view: Day, Week, MonthYearSchedule, or 4 days.


Create task lists
Create task lists
  1. Open Google Calendar.
  2. On the left, under “My calendars,” select Tasks.
  3. Choose an option:
    • In your calendar, click an empty slot on your calendar.
    • In the top left, click Create.
  4. Click Task.
  5. Enter a title and description.
  6. To add the new task to a specific list, choose one from the drop down.
  7. Click Save.

Note: The instructions in this guide are primarily web only. Get switching information for mobile devices

Related topics

To set up Calendar, or get troubleshooting help, try these guides instead:

Google, Google Workspace, and related marks and logos are trademarks of Google LLC. All other company and product names are trademarks of the companies with which they are associated.

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