Switch from HCL Notes to Google Calendar

Want to use Google apps at work or school? Sign up for a Google Workspace trial

Learn the differences between HCL Notes and Google Calendar, and get best practices for collaboration at work or school.

Comparison at a glance

Expand all | Collapse all

In HCL Notes...	In Calendar...*
Schedule a meeting	Create an event In Calendar, choose an option: Click an empty time slot in the calendar grid. Click Create. Add an event title, date, and time. (Optional) To create the event on another calendar you have edit access to, at the bottom click your calendar name and select another calendar.
Invite people to a meeting	Invite people to an event In the Add guests field, enter the first few letters of a person’s name or email address. Matching addresses in your organization’s directory appear as you enter text. Click a suggestion to add that person to the event. If no suggestions appear, enter your guest’s full email address. After you add a guest to your event: A video meeting in Google Meet is automatically added to the event. The guest's calendar appears next to yours. (Optional) You can add a Google Groups mailing list address to invite a large group of people at once. For more information about inviting a large group, see managing large events in Calendar. (Optional) To mark a guest’s attendance as optional, point to the guest's name and click People . (Optional) To allow guests to modify the event, invite others, or see the guest list, click Guest permissions and check the appropriate boxes.
Schedule a conference call using Sametime or HCL SmartCloud	Add a video meeting to an event using Google Meet On your computer, open Google Calendar. Create an event or open an existing event you have edit access to. If you create a new event, click More options. If you’re editing an existing event, click Edit . Find the conferencing field in the Calendar event. To remove an existing video conference, click Remove . To add a new conference, click Add Google Meet video conferencing. Tip: To make sure you don't join a meeting with an expired code and to better plan for the future meetings you create, check when meeting codes expire. Learn about Google Meet meeting codes. If you have enabled a conferencing Add-on, select the conferencing provider from the “Add conferencing” dropdown menu. Click Save.
Set alarms	Create notifications Open Google Calendar. Click the event Edit event . Next to Notifications : To edit your notifications: Choose if you want to receive a notification or an email. You can change how often you want to get alerts in advance. To add another type of notification: Click Add notification. To remove a notification: Click Remove . At the top of the page, click Save. Tip: You can choose to be notified by email, desktop alert, or both. Changes you make don't affect anyone else who's invited to the event.
Create a calendar entry from an email	Add an event from an email Any invitations to events appear on your calendar. In Gmail, you can reply to the invitation, and it updates your calendar.
Share calendars and set permissions	Share calendars and set sharing permissions Click Settings Settings. Under Settings for my calendars, click your calendar. Under Access permissions, choose how you want to share your calendar—only with your organization, or publicly on the web. For more details, or to share your calendar with specific people, see Get started with Calendar.
Choose your calendar view	Choose your calendar view On your computer, open Google Calendar. In the top right, choose a view: Day, Week, Month, Year, Schedule, or 4 days.
Create task lists	Create task lists Open Google Calendar. On the left, under “My calendars,” select Tasks. Choose an option: In your calendar, click an empty slot on your calendar. In the top left, click Create. Click Task. Enter a title and description. To add the new task to a specific list, choose one from the drop down. Click Save.

* Note: The instructions in this guide are primarily web only. Get switching information for mobile devices.

Switch from HCL Notes to Google Calendar

On this page

What you'll need

Comparison at a glance

Related topics