Manage & assign tasks in other apps

On this page

• Schedule & manage tasks in Calendar
• Save an email as a task
• Add a task from Google Chat
• Assign tasks to members of a Chat Space

               

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Schedule & manage tasks in Calendar

To easily schedule a task with a due date, add it directly to your calendar in the time slot that it's due. You'll see it both in your Calendar grid, and in a Tasks list. When you add a task in Calendar, you can do many of the things you do in Tasks, such as make it repeat, mark it complete, and more. 

Learn how

Add a task to your calendar

You can also edit, delete, and complete tasks from your calendar. Learn how to manage tasks in Google Calendar.

1. Go to Google Calendar.
2. Choose an option:
   • In your calendar, click an empty slot on your calendar.
   • In the top left, click Create.
3. Click Task.
4. Enter your task details.
5. Click Save.

Tips:

• Any tasks with dates you create in the Tasks app appear on Google Calendar.
• A list of all uncompleted tasks from the last 365 days is available in your current day on Google Calendar.

 Mark a task complete in Calendar

1. On your computer, open Google Calendar.
2. Click the task you want to update.
3. At the bottom right, click Mark completed.

Tips:

• If you manage tasks in the side panel or from Tasks in Calendar, on the left of the task, click Complete .
• You can hide completed tasks that show in your calendar. Learn how to hide completed tasks.

Add a recurring task in Calendar

1. Open Google Calendar.
2. On the calendar grid, click any empty space.
3. Below the title, select Task.
4. Below the date, click Does not repeat.
5. Select an option:
   • Select a pre-set frequency, such as Daily, Weekly, Monthly, or Annually. Click Save.
   • Select Custom, then set your preferred recurrence frequency or an end date. Click Done Save.

Manage tasks in Calendar

Open a full screen version of Tasks to see and manage all your tasks.

1. Open Google Calendar.
2. At top, click Switch to tasks .
3. (Optional) To return to the calendar grid, click Switch to Calendar .

Learn more at the Google Calendar Help Center

Save an email as a task

You can also use Tasks to keep track of emails you need to respond to. Just drag the email to Tasks, and it appears as a task in a list. You can then edit the task, add details, and schedule recurring or one-time reminders

Learn how

1. Go to Gmail.
2. On the right, click Tasks .
3. Find the email you want to save as a task.
4. Drag and drop the email to the side panel.
5. To add a date and time, click Date/time​.

 

 

Add a task from Google Chat

If a chat you have with a co-worker results in an action item, just add the chat to your Task list. It will appear in the last list you viewed in Tasks.

Learn how

Add a chat to Tasks

1. Go to Google Chat or your Gmail account.
2. Hover over a chat message you want to add as a task.
3. Click More   Add to Tasks . Your task will appear in the last list you viewed. 

Move the task to another list

1. On your computer, open Tasks in Calendar.
2. Click and hold a task.
3. Drag and drop the task to a different list.

 

 

Assigns tasks to members of a Chat space

As a member of a space in Google Chat, you can create and manage group tasks and assign tasks to other space members. You can view tasks in the space where they're created. If a task is assigned to you, it appears in your task list in Google Tasks. When someone creates or updates the task, a notification appears in the space.

Learn how

Tip: If you use a work or school account and don't have the “Tasks” tab in a space, contact your Google Workspace administrator to turn on this feature. 

1. On your computer, open Google Chat or Gmail.
   • In Gmail: On the left, click Chat.
2. Select the space where you want to create a task.
3. On the top, click the Tasks tab Add space task.
   Tip: In Gmail, you might have to expand the space to view the Tasks tab.
4. Enter the task title.
5. Optional: To add a description or more details, click Add details and enter the information.
6. Optional: To add a date and time, click Add date/time Make selections click OK.
   Tip: If you add a date and time to your task, you get notifications at the scheduled dates and times.
7. Optional: To assign the task to a member of the space, click Assign click the name of the person. To assign the task to someone who isn't a member of the space, invite them to the space first.
   Tip: If the assignee leaves the space, the task remains in the space and in their personal task list in Google Tasks.
8. Click Add.

After you create a task, a notification displays in the space to let everyone know.

Learn more at the Google Tasks Help Center

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