Manage tags in your organization

This feature is available with G Suite Business, Education, and Enterprise editions. Compare editions

Tags are a quick way to explore, follow, and categorize content for topics you’re interested in. Before deploying Currents, you can upload tags to your domain. This establishes a baseline of common topics at your organization and can prevent tag fragmentation.

Tags have the “#” sign followed by the tag name. The tag name must start with a letter and can only include letters, numbers, -, and _. The maximum length of a hashtag is 128 characters.

Note: Any user can create a new tag whenever they post or comment.

Common use cases for creating tags:

• Create tags for popular topics within your domain, such as organization-specific terms or items from your company glossary or product catalog.
  
  Examples: #LeadershipAnnouncements, #QuarterlyReview

• Create tags for topics with widespread appeal from your organization’s forums and communities (such as existing Google Groups or Currents Communities). You can use tags to communicate with large groups of people and Communities to communicate with small groups of people.
  
  Examples: #HealthAndWellness, #GSuiteTips 

Manage tags

1. On the Currents home page, in the Main menu, click Management tools.

2. In the Tags tab, you can:

   • Browse or search for all tags—Scroll to browse the tags currently used in your organization. At the top of the page, under the Tags tab, click the Search icon to search for tags.

   • Bulk upload and manage tags—In a .txt file, add the tags (with or without the #) you want with one tag per line. Tags cannot contain spaces or special characters and must begin with a letter. Then, in the Tags tab, click Upload Tags, select your .txt file, and click Upload.

   • Demote a tag—To prevent a tag from appearing as an autocomplete suggestion or a trending tag, check the box next to a tag and click Exclude.
     Note: Users can still type a tag you previously demoted when they post or comment.

   • Proactively demote a tag—After uploading a tag, immediately check the box next to it and click Exclude.

   • Reverse demotion of a tag—Check the box next to a demoted tag and click Allow.

Disable tag promotion

With tag promotion on,

• Currents will autocomplete tags for users when writing a tag in a post.
• Tags can be followed by users.
• Clicking on a tag in a post will bring up search results for that tag.

Disabling tag promotion will cause all tags to be treated as normal written text. Tag promotion is enabled by default. To disable tag promotion,

1. Sign in to your Google Admin console.

   Sign in using your administrator account (does not end in @gmail.com).

2. In the Admin console, go to Menu  AppsGoogle WorkspaceCurrents.
3. Click SettingsSetup.
4. Click Edit next to Tag promotion.
5. Uncheck the Enable tag promotion box.
6. Click SAVE.

Note: Even if you disable tags, you can still enable and use streams. To learn more, read Manage tags for your organization and the following section on managing streams.