Manage your groups

Search, filter, and label or tag group content


This article is for administrators. To manage your own groups, visit the Google Groups help.
This feature requires turning on Google Groups for Business." "

In Google Groups, you can search for groups and content, or filter topics or conversations in a group by author, subject, before and after date, and other options. You can also make it easier to search for posts by giving them labels in new Groups or assigning them tags or categories in classic Groups.

Search groups and messages

You can search for groups, conversations within groups, and individual messages.

Using new Groups
  1. Sign in to Google Groups.
  2. To search for groups:
    1. In the left panel, choose My groups, Recent groups, or All Groups.
    2. In the search field, enter your search criteria, then press Return or Enter.
    3. To find groups you own, groups inside or outside your organization, or groups you recently joined, click in the search field, then select an option. (Not available for All Groups.)
    4. To see advanced search options, in the search field, click the Down arrow"", enter your search criteria, and click Search. (Not available for All Groups.)
  3. To search for conversations within a group:
    1. Click the group.
    2. In the search field, enter your search criteria, then press Return or Enter.
    3. To see advanced search options, in the search field, click the Down arrow"", enter your search criteria, and click Search.
  4. To search for messages across groups:
    1. In the search bar's left drop-down menu, select All groups and messages.
    2. In the search field, enter your search criteria, then press Return or Enter.
    3. To see advanced search options, in the search field, click the Down arrow"", enter your search criteria, and click Search.
      Find a group
  5. To quickly revise your search, click an option below the search results. 

Using classic Groups
  1. Sign in to Google Groups.
  2. Click My groups.
  3. In the search bar above the Groups list, enter your search criteria.
  4. Choose whether to search for topics or groups.
  5. Click Search.
  6. To save your search, click the star next to the search results. The search is added to Recent searches in the left panel.

Filter messages

Using new Groups
  1. Sign in to Google Groups.
  2. Click the name of a group.
  3. At the top, in the search bar, click the Down arrow "".
  4. Use the search field to filter conversations by the following options:
    • User who posted to the conversation
    • Conversation subject
    • Words contained in the conversation
    • Conversations posted between a given start and end date
    • Conversations with attachments
    • Conversations marked as duplicate (Collaborative Inbox groups only)
    • Conversation marked as complete (Collaborative Inbox groups only)
    • Conversations marked as no action needed (Collaborative Inbox groups only)
    • Conversations assigned to you, assigned to any user, or not assigned to anyone (Collaborative Inbox groups only)
    • Whether the conversation is or isn’t resolved
      A resolved conversation has been marked as either duplicate, complete, or no action needed (Collaborative Inbox groups only).
    • Label applied to conversations
      You can enter multiple labels separated by commas. The search results include any conversations that match all of the labels you enter.
  5. Click Search.
Using classic Groups

 

You can filter topics in a group by date, resolution status, assignee, and other options.

  1. Sign in to Google Groups.
  2. On the left panel, click Home.
  3. In the search bar on the Home page, click the arrow at the right to display advanced search options.
  4. Select your filtering options, then click Search.

Create and use labels in new Groups

Using new Groups

If you’re a group owner or manager, you can turn on labels to organize a group’s posts. You can organize conversations by labeling them with keywords and update a conversation’s labels at any time. You can then search and filter conversations by those labels.

Unlike labels you create in Gmail, a label you assign to a conversation in Groups is seen by anyone who can view that conversation.

To use labels in new Groups, the shared labels feature must be enabled.

If you use tags in classic Groups, shared labels are automatically enabled in new Groups, and any tags are converted to labels for their respective groups. You don't need to do anything.

If you use categories in classic Groups, any tags you create under those categories are converted to labels in new Groups if you turn on either:

  • Shared labels in new Groups
  • Tags in classic Groups
  1. Sign in to Google Groups.
  2. Click the name of a group.
  3. To turn on labels:
    1. On the left, click Group settings.
    2. Under Shared labels, check the Enable shared labels for this group box.
  4. To create a label:
    1. In the left panel, point to Labelsand thenclick More ""and thenAdd label.
    2. Enter a label nameand thenclick Add.
  5. To apply or remove a label to one or more conversations:
    1. For a single conversation—Click the conversation.
      For multiple conversations—Point to each conversationand thencheck the box next to the poster's name.
    2. In the upper right, click Label ".
    3. Begin typing the label nameand thencheck or uncheck the box next to the name when the label appears.
      Alternatively, you can create a new label to apply to the selected messages.

    You can also remove a label by clicking a conversationand thenat the top, clicking X on the label name.

  6. To delete a label:
    1. In the left panel, to the right of  Labels, click More ""and thenDelete label.
    2. Click OK.
      This removes the label from the list of labels. However, any conversations with this label keep it unless you remove it.

Turn on tags or categories in classic Groups 

Turn on tags or categories in classic Groups

If you’re a group owner or manager, you can turn on tags or categories to organize a group’s posts. You can organize conversations by labeling them with tags and update a topic's tags at any time. You can then search and filter topics by those tags.

  • Tags: Turn on tags to label posts with keywords to make posts easier to find.
    • Tags can be up to 20 characters long.
    • Each topic can have up to 14 tags.
  • Categories: Turn on categories to organize the first page in a group into a list of categories. Posts are sorted into those categories.

You can only turn on tags or categories, but not both at the same time. 

NoteThis feature is only available in classic Groups, and it’s planned for deprecation with the switch to new Groups. You can use labels in new Groups instead.

  1. Sign in to Google Groups.
  2. If you're using new Groups, temporarily go back to classic Groups:
    1. In the top right, click Settings "".
    2. Click Return to classic Google Groups.
  3. Click My groups.
  4. Click the name of a group.
  5. On the right, click Manage group.
  6. On the left, click Settings.
  7. Choose Tags or Categories.
    • To switch from Tags to Categories, click Enable categories.
    • To switch from Categories to Tags, click Enable tags.
  8. Enter keywords to use for the tags or categories that will organize posts in your group.
  9. Click Save changes.
  10. Return to new Groups:
    1. In the top right, click Settings "".
    2. At the top left, click Visit new Groups.
Was this helpful?
How can we improve it?

Need more help?

Sign in for additional support options to quickly solve your issue