Manage your groups

Search, filter, and label group content


This article is for administrators. To manage your own groups, visit the Google Groups help.This feature requires turning on Google Groups for Business.

In Google Groups, you can search for groups and content, or filter conversations in a group by author, subject, before and after date, and other options. You can also make it easier to search for posts by giving them labels.

Search for groups and messages

You can search for groups, conversations within groups, and individual messages.

  1. Sign in to Google Groups.
  2. To search for groups:
    1. In the left panel, click My groups, Recent groups, or All Groups.
    2. Choose a search option:
      • To find groups you own, groups inside or outside your organization, or groups you recently joined, click in the search fieldand thenselect an option. (Not available for All Groups.)
      • To search by some other criteria, in the search field, enter your search criteriaand thenpress Return or Enter.
      • To see advanced search options, in the search field, click the Down arrow"". Enter your search criteriaand thenclick Search. (Not available for All Groups.)
  3. To search for conversations within a group:
    1. Click the group.
    2. In the search field, enter your search criteriaand thenpress Return or Enter.
    3. To see advanced search options, in the search field, click the Down arrow"". Enter your search criteriaand thenclick Search.
  4. To search for messages across groups:
    1. In the search bar's left drop-down menu, select All groups and messages.
    2. In the search field, enter your search criteriaand thenpress Return or Enter.
    3. To see advanced search options, in the search field, click the Down arrow"". Enter your search criteriaand thenclick Search.
      Find a group
  5. To quickly revise your search, click an option above the search results. For example:
    • If you searched groups, narrow the search by selecting the join time. 
    • If you searched all groups and messages, narrow the search to just groups or conversations.

Filter and search conversations

  1. Sign in to Google Groups.
  2. Click the name of a group.
  3. At the top, in the search bar, click the Down arrow "".
  4. Use the search field to filter conversations by the following options:
    • User who posted to the conversation
    • Conversation subject
    • Words contained in the conversation
    • Conversations posted between a given start and end date
    • Conversations with attachments
    • Conversations marked as duplicate (Collaborative Inbox groups only)
    • Conversation marked as complete (Collaborative Inbox groups only)
    • Conversations marked as no action needed (Collaborative Inbox groups only)
    • Conversations assigned to you, assigned to any user, or not assigned to anyone (Collaborative Inbox groups only)
    • Whether the conversation is or isn’t resolved
      A resolved conversation has been marked as either duplicate, complete, or no action needed (Collaborative Inbox groups only).
    • Label applied to conversations
      You can enter multiple labels separated by commas. The search results include any conversations that match all of the labels you enter.
  5. Click Search.

Create and use labels

If you’re a group owner or manager, you can turn on labels to organize a group’s posts. You can organize conversations by labeling them with keywords and update a conversation’s labels at any time. You can then search and filter conversations by those labels.

Unlike labels you create in Gmail, a label you assign to a conversation in Groups is seen by anyone who can view that conversation.

To use labels in Groups, the shared labels feature must be enabled.

  1. Sign in to Google Groups.
  2. Click the name of a group.
  3. To turn on labels:
    1. On the left, click Group settings.
    2. Under Shared labels, check the Enable shared labels for this group box.
  4. To create a label:
    1. In the left panel, point to Labelsand thenclick More ""and thenAdd label.
    2. Enter a label nameand thenclick Add.
      A label name cannot contain spaces or any of the following characters: ! ~ ` @ # $ % ^ & * ( ) + = { } [ ] | : ; ' " < > . ? / .
  5. To apply or remove a label to one or more conversations:
    1. For a single conversation—Click the conversation.
      For multiple conversations—Point to each conversationand thencheck the box next to the poster's name.
    2. In the upper right, click Label ".
    3. Begin typing the label nameand thencheck or uncheck the box next to the name when the label appears.
      Alternatively, you can create a new label to apply to the selected messages.

    You can also remove a label by clicking a conversationand thenat the top, clicking X on the label name.

  6. To delete a label:
    1. In the left panel, to the right of  Labels, click More ""and thenDelete label.
    2. Click OK.
      This removes the label from the list of labels. However, any conversations with this label keep it unless you remove it.
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