As a G Suite administrator, you can control how users within your domain can share and view Currents content. For example, you may want to restrict users in your organization from creating or interacting with external content. You can use the content sharing and access settings for Currents to manage this in your domain.
What are the content sharing and access settings?
You can apply these settings by organization or for your entire domain:Allow content sharing and access outside of your domain (Public mode)
Considerations before you change this setting
Review and understand the following issues before changing the content sharing and access setting.Private mode is the default for new G Suite accounts
If you signed up for G Suite before April 25, the sharing mode for your domain will not change.
Public, Private, and Hybrid modes can be applied only to domains with G Suite licenses assigned. Domains without G Suite licenses assigned will not retain access to Currents.For these users, you can turn off access to the Currents service.
Information visible in Currents profiles includes information such as name, profile photo, profile cover photo, and posts created by the owner that the person viewing the profile page has access to see. G Suite users' Currents profiles can no longer be shared publicly or available through public search. Some search engines may serve cached content.
Although profiles are not discoverable outside the domain, people outside of your organization can still see user profiles in your organization under certain circumstances. For example:
- A user previously made external posts, which will link to their Currents profile. Users may delete these posts. See Delete and manage activity on Currents for more details.
- A user owns, moderates, or is a member of a Community that’s not restricted to your organization. Their entry in the list of members of that Community will link to their Currents profile. Users may transfer Community ownership to another G Suite Currents user, and then leave the Community.
Before you change the setting
Allow 48 hours—Changes to Content and Sharing can take up to 48 hours to fully apply to users. Some setting elements may apply faster than others, but to take full effect, please allow at least 48 hours.
Communicate the changes to your users. It's important to notify your users before changing the content sharing setting. Explain why they may see different behavior within Currents, and why they can’t do things that they could before, such as posting outside of their domain.
- Think carefully about how much you restrict your users—Changing the Content and Sharing setting to be more restrictive can prevent users from modifying Communities or posts that they already own.
Example: If a user owns a private, non-domain restricted Community while in Public mode, changing the setting to Private mode prevents the user from posting to the Community or modifying its name, description, or photo. However, this user could still promote a new user to be the owner and continue to view new content added to the Community or the user could leave the Community.
- Consider the effect on users following Communities or people—Users who are changed from the Public or Hybrid mode to the Private mode continue to follow the same people or Communities that they followed previously and continue to see new content from these sources, unless they unfollow them.
Change the setting
From the Admin console Home page, go to AppsG SuiteCurrents.
- Click Advanced settings.
- To apply the setting to everyone, leave the top organizational unit selected. Otherwise, select a child organizational unit or a configuration group.
- Under Content sharing and access, choose the setting:
- Public mode
- Private mode
- Hybrid mode
- Click Save.
Use these FAQs to answer questions from your users about Currents content sharing and access.
What is a Currents content sharing and access mode?
Can I still interact with all my Currents posts or communities?
In Private mode, will I still see posts from external people and communities?
Can I join additional external communities if I'm in Private or Hybrid mode?
Can I create new external communities?
Can I keep existing external community memberships?
Note that in Private or Hybrid mode, you will not be able to interact with any content in external communities, such as make new posts or comment on posts.
I am an owner/moderator of external communities. How will this be affected?
In Private or Hybrid mode, if you owned an external community, you will retain owner rights. You will be able to delete the community and manage membership options (available using Manage members in Communities). You can use membership management options to elevate a user to moderator or owner.
You will not be able to edit the community or perform moderation related actions, such as handle spam, posts held for review, or member requests.