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Turn off automatic licensing during Cloud Identity setup

If you’re trying to turn off automatic licensing for G Suite after you’ve finished setting up Cloud Identity, follow these instructions instead.

After you sign up for Cloud Identity, all new users you create in the organization automatically become free Cloud Identity users. However, if you have automatic licensing turned on for G Suite, all users also automatically receive a paid G Suite license.

You can adjust your automatic licensing settings to ensure that new users are assigned only a free Cloud Identity license unless they need access to G Suite services like Gmail that require a paid license.

Note: Existing user licenses aren’t affected when you sign up for Cloud Identity. The automatic licensing changes apply to new users only.

If you only have one G Suite version, such as G Suite Basic (most users)

If you only have one G Suite product, when you add users, they are assigned a G Suite license automatically. During Cloud Identity setup, we recommend that you leave the Switch off Auto-Assign box checked. This way, any new users you add only receive a free Cloud Identity license. You can always assign a user a paid G Suite license manually or turn automatic licensing on for a given organization—in which case, all the users in that organization will automatically get assigned a G Suite license.

If you have multiple G Suite versions (for example, both G Suite Basic and G Suite Business)

If you have automatic licensing turned on at the top organization level for one of your current Google products (such as G Suite Basic), we recommend that you turn top-level automatic licensing off before you complete Cloud Identity setup. This way, any users you add after setup automatically receive only a free Cloud Identity license.

You’re prompted to turn off top-level automatic licensing during the setup process. Be sure to leave the Switch off Auto-Assign box checked.

This requirement applies only if automatic licensing is on at the top organization level. If you have automatic licensing turned off at the top organization level, checking or unchecking the box doesn’t affect anything.

When you turn off automatic licensing at the top organization level during Cloud Identity setup, the automatic licensing settings for individual organizations within the organization (Inherit, Override, On, or Off) don’t change. Existing users keep the licenses they already have.

Say you had automatic licensing for G Suite Basic turned on at the top organization level, and you turned it off during Cloud Identity setup. For any organization directly beneath the top level, here's what happens for new users you create:

  • Organization A is set to Inherit. Before you signed up for Cloud Identity, the organization inherited the "automatic licensing on" setting from the top -level organization. Therefore, all users you created in organization A were automatically assigned a G Suite Basic license.

    After you set up Cloud Identity, organization A keeps its Inherit setting. Because automatic licensing is now off at the top level, it's also off for organization A. Therefore, new users you create in organization A receive only a free Cloud Identity license.

    If you want all new users in organization A to have G Suite Basic licenses, change the Inherit setting to Override, and turn automatic licensing On.

  • Organization B is set to Override. Automatic licensing is turned On. Before you signed up for Cloud Identity, all users you created in organization B were automatically assigned a G Suite Basic license.

    After you set up Cloud Identity, organization B keeps its Override > On setting. Therefore, new users you create in organization B continue to get G Suite Basic licenses automatically.

  • Organization C is set to Override. Automatic licensing is turned Off. Before you signed up for Cloud Identity, you manually assigned each user a license for G Suite Basic or some other service.

    After you set up Cloud Identity, organization C keeps its Override > Off setting. Because Cloud Identity is the default for any organization where automatic licensing is turned off, new users you create in organization C automatically receive only free Cloud Identity licenses.

    If you want a new organization C user to have a different license, you can assign it manually as before.

After you complete Cloud Identity setup, you can turn automatic licensing for G Suite back on at the top level. This doesn’t affect the automatic licensing options already set for individual organizations below the top level.

If you uncheck the box and leave automatic licensing turned on
If you leave automatic licensing on (by unchecking the box), new users automatically receive a paid G Suite license. Make sure you want to do this—you might end up  paying more for any additional users you create.

If you do decide to leave automatic licensing on for G Suite, you can still create Cloud Identity-only users manually. In this case, you would select or create an organization just for your Cloud Identity users, turn off G Suite automatic licensing for that organization, and then add the users. All users you add automatically receive only a free Cloud Identity license.

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