As a G Suite for Education admin, you can let users from your school transfer copies of their documents and emails to another Google Account by setting additional content migration permissions for Google Takeout. By default, Google Takeout is turned on for all domains, but as an administrator, you can set the option to specify which organizations in your domain will be able to copy their data to another Google Account. For example, you may wish to enable transfers for graduating students.
Set migration permissions
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Sign in to your Google Admin console.
Sign in using your administrator account (does not end in @gmail.com).
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From the Admin console Home page, go to Apps
Additional Google services.
- Go to Google Takeout > Migration permissions.
- If you have multiple organizational units, select the organization for which you want to set migration options.
- Check the box to allow accounts in the selected organization to transfer content to another Google Account.
Additional Google services.Note: If you turn off file sharing outside of your domain, this feature doesn’t work even if you select the content transfer option.
What data is copied?
Only documents that the user owns or has in their My Drive are copied to the new account. If a document owner has restricted sharing by disabling downloads and copies for commenters and viewers, the transfer process respects those settings. No documents are deleted during the process; copies are created in the new account while the original documents remain unchanged. No data is copied if you turned off file sharing outside of your domain.
Let your students know about the transfer process
If you have students who are getting ready to transfer or graduate, they can set up the transfer on their Google Account pages. You may want to send an email to students who are transferring or graduating. You can send students this article to let them know about the transfer process.
