As a Calendar administrator, you can control who in your organization uses Google Calendar from their account. People who have Calendar turned on can use it to manage and share schedules from their account.
To receive and process external Calendar invites, make sure the Gmail service is turned on. Also, if you aren't using Gmail as your primary email system, Calendar can only process external calendar invites that are forwarded from the primary email system to Gmail.
Note: If Calendar is turned off, people don't see upcoming meetings in the My meetings section of Meet in the integrated Gmail experience. Learn more about integrated Gmail.
To control who uses Calendar in your organization
Before you begin: To turn a service on or off for certain users, put their accounts in an organizational unit (to control access by department) or add them to an access group (to allow access for users across or within departments).
Sign in to your Google Admin console.
Sign in using your administrator account (does not end in @gmail.com).
In the Admin console, go to Menu AppsGoogle WorkspaceCalendar.
Click Service status.
To turn a service on or off for everyone in your organization, click On for everyone or Off for everyone, and then click Save.
(Optional) To turn a service on or off for an organizational unit:
- At the left, select the organizational unit.
- To change the Service status, select On or Off.
- Choose one:
- If the Service status is set to Inherited and you want to keep the updated setting, even if the parent setting changes, click Override.
- If the Service status is set to Overridden, either click Inherit to revert to the same setting as its parent, or click Save to keep the new setting, even if the parent setting changes.
Note: Learn more about organizational structure.
To turn on a service for a set of users across or within organizational units, select an access group. For details, go to turn on a service for a group.
Changes can take up to 24 hours but typically happen more quickly. Learn more
After turning on Calendar: Set sharing permissions