After you sign up for Google Workspace and are ready to start using Gmail with your business address, make sure you complete these Gmail setup steps.
Required checklist of steps
These required steps guide you through the minimum requirements to properly send and receive emails:
Step 1: Create user accounts for each member
Each Gmail user in your organization needs their own Google Workspace account.
Do this step now: Options for adding users
Step 2: Set up MX records to direct your mail to Google servers
When you're ready to go live with Gmail, redirect your domain's MX records to Google servers. Do this after creating user accounts for people who will be using Gmail with your domain.
This is one of the most important steps to setting up Gmail with Google Workspace, so make sure your MX Records are correctly set up before starting to use Gmail.
Do this step now: Set up MX records for Google Workspace email
Recommended steps for added security
After you complete the steps above, these steps help prevent phishing, spoofing, spam, and forged or bounced emails.
- (Highly recommended) Authorize your email senders with SPF
Important: If you don't add SPF records, messages your users send from Gmail might end up in recipients' spam quarantine.
- Set up DKIM to prevent email spoofing
- Set up DMARC for enhanced security to prevent spoofing
Other setup options
As an administrator, here are more ways to make optimal use of Gmail for your business:
- Import existing email to Google Workspace
Learn how to import your users' email from your old email system to Google Workspace.
- Add your other domain names
If you own multiple domain names, you can add them all to your Google Workspace account. That way, users can have an address at one or more of your domains.
- Customize your Gmail web address
Let users access their Gmail page directly using the address: mail.your-company.com.
- Set up integrated Gmail for your organization
Let users conveniently access their email messages, chat, and video meetings all in one familiar place: Gmail.
- Customize more business options for users
Turn on other Gmail features you want people to use, like personalization, offline access, read receipts, mail delegation, and more.