Considerations before enabling Google+

Google+ can bring a new level of communication and collaboration to your organization; however, before you enable the service for your users, keep the following in mind:

Users need to join Google+

After you enable Google+ for your users, they’ll still need to join the service by creating a Google+ Profile. You can create a profile for the users in your organization, or they can create it on their own. Users can learn more about managing their Google+ for Work profile

Google+ requires Google Drive, Google Calendar, Picasa Web Albums, and Google Talk/Hangouts

Google Drive, Calendar, Talk/Hangouts, and Picasa Web Albums provide key features for Google+. You’ll need to enable all of these services for any users for whom you enable Google+. If any of these services is not enabled for your organization’s Google Apps account, you’ll need to turn it on, using the Admin console. Turn on or off Google Apps services

Users can share information with others outside your organization

To use Google+, users must have a Google+ Profile, which is publicly visible to anyone on the web. However, users can choose which information in their profile to share publicly or with just specific circles, and which information to keep private.

The basic Google+ profile created by administrators only includes the user’s name, which is always visible to anyone with the user’s profile URL. Administrators can also allow search engines to index profiles, which makes profiles easier to find outside the organization.  Users can change their profile's search results setting at any time if they don't want Google and other search engines to index their profile. If the user also adds an (optional) profile photo, tagline, or cover photo, that information will also be visible to anyone with the user’s profile URL (these fields can't be restricted to the organization’s domain). The other profile fields can be restricted to your organization’s domain, and even to specific people within the domain. See Manage your Google+ for Work profile for more information.
  • Users can share content, including text messages, photos, and videos, with other Google+ users outside your organization. They can also make any content they share publicly visible to anyone on the web. However, you can make the default setting for new posts restricted to your organization. Learn more about restricting posts
  • Users can interact in hangouts (which provides audio/video communications) with other Google+ users outside your organization, but you can prevent others outside your organization from joining a hangout without an invitation. Learn more about restricting access to hangouts.
Users can sign in to apps built by third parties

Google+ Sign-In lets users use their existing Google credentials to safely sign in to apps built by third parties. Users can then selectively share their online activity through their circles. Learn more.

Users can export or transfer their Google+ data

Users can export or transfer their Google+ data using Google Takeout, even if you’ve disabled Google+ for their accounts, if Google Takeout is turned on for their accounts (it's on by default). This data includes profiles, streams, circles, contacts, and photos. Learn more

Note: You can control access to Google Takeout using your Admin console. You'll find the on/off setting under Apps > Additional Google services > Google Takeout.

Users must meet age requirements to use Google+

To join Google+, your users must be 13 or older. If users who don't meet this age requirement attempt to join Google+, their entire account -- including Gmail and other services -- will be suspended. Learn more

You can enable Google+ for only specific users

If you need to keep Google+ disabled for some users, you can use organizational units to enable the service for only specific users. Learn more

Users must use their common name in Google+

To make it easier for people can find one another on Google+,  users need to sign up for Google+ using the name they're most commonly known by. Learn more

Users must agree to the consumer Terms of Service

Google+ is an additional, non-core service that's not covered by your Google Apps contract. Therefore, users must agree to the consumer Terms of Service (TOS) to use the service. If you've previously enabled other non-core services, users have already agreed to the TOS and no further action is needed. However, if Google+ is the first non-core service you're enabling for your users, they'll need to agree to the TOS the next time they sign in to their Google Apps account.

You are solely responsible for complying with all laws and regulations that may apply to your organization's provision of Google+

Before turning on Google+, you must acknowledge and agree that your organization is solely responsible for complying with all laws and regulations that might be applicable to the provision of Google+ to your organization's end users, such as the Family Educational Rights and Privacy Act of 1974 (FERPA) and Children's Internet Protection Act (CIPA).


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