Get the best Gmail performance

Here are some recommendations for getting the best performance from your Gmail account:

Recommendation Description
Avoid bulk operations Select less than 1,000 messages at once for tasks such as deleting messages, emptying trash, applying labels, or archiving messages.
Use search in Gmail Search in Gmail the same way you use Google to search the web. Type in keywords to find messages in your account.
Use filters Create filters to manage your incoming mail using Gmail’s filters. Filters automatically sort and apply labels to mail. You can also use filters to narrow or refine searches in Gmail. We recommend using no more than 500 filters. Using too many filters can result in errors in Gmail.
Reduce labels

Too many labels can slow processing. For best performance, we recommend using no more than 500 labels (including nested labels) in your account. Learn more about labels.

When switching to a Google Workspace Gmail account, merge your mail folders before migrating email to Gmail. For fine-grained organization after migration, try using multiple labels per message instead of creating exclusive labels.

Know Gmail limits

To keep Gmail responsive and your account safe, Google limits the amount of bandwidth, storage space, server requests, and number of messages that your users can send or receive. These limits don't prevent typical email use. They're designed to prevent misuse of Gmail.

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