Get the best Gmail performance

Here's how to get the best performance from your Gmail account:

  • Avoid bulk operations. Select less than 1,000 messages at a time when performing tasks such as deleting messages, emptying trash, applying labels, or archiving messages.
  • Use search in Gmail. Use Search in Gmail the same way you use Google to search the web. Type in keywords to find messages in your account.
  • Use filters. Use filters to narrow or target searches in Gmail. Filters can also be used to automatically sort and apply labels to mail. We recommend using no more than 500 filters. Using too many filters can result in an error.
  • Reduce labels. Too many labels can slow processing. For best performance, we recommend using no more than 500 labels (including nested labels) in your account. When transitioning to a Google Workspace account, merge your mail folders before migrating old email into Gmail. For fine-grained organization after a data migration, try using multiple labels per message instead of creating exclusive labels.
  • Know the limits. To help keep Gmail healthy and your account safe, Google limits the amount of bandwidth, storage space, server requests, and number of messages that Google Workspace users can send or receive. These limits don't prevent normal email use. They're designed identify any misuse of Gmail. For more information, see:
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