Best practices for Google Workspace Gmail accounts

Get the best Gmail performance

If you use Gmail for work or school, follow the guidelines in this article to get the best Gmail performance. 

  • Avoid bulk operations. Select less than 1,000 messages at a time when you delete emails, discard trash, apply labels, or archive messages.
  • Use Search in Gmail the same way you use Google to search the web. Enter keywords to find messages in your account.
  • Use filters to narrow or target searches in Gmail. You can also use filters to automatically sort and apply labels to emails.
  • Reduce labels. Too many labels can slow down your account. Use less than 500 labels (including nested labels) and try to use search and filters to find messages. When you switch to a work or school account, combine your mail folders before you move old email into Gmail. Also, try using multiple labels per message instead of creating exclusive labels.
  • Reduce Inbox messages. Some features won’t work if you have too many messages in your Inbox. For example, you can’t use the right-click menu when your inbox has over 250,000 messages.
  • Know the limits. To help keep your account safe, Google limits the amount of bandwidth, storage space, server requests, and emails that you can send or receive in your work or school account. These limits are designed to help identify any misuse of Gmail. For more information, see:


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