Best practices for best Gmail performance

Follow the guidelines and limits in this article to get the best Gmail performance. Going beyond these limits might impact Gmail performance, and can result in general or unexpected problems with your Gmail account.

Recommendation Description
Avoid bulk operations Select fewer than 1,000 messages for tasks like deleting messages, emptying trash, applying labels, or archiving messages.
Use search in Gmail Search in Gmail the same way you use Google to search the web. Type in keywords to find messages in your account.
Use filters Create filters to manage your incoming messages using Gmail’s filters. Filters automatically sort and apply labels to messages. You can also use filters to narrow or refine searches in Gmail. For the best Gmail performance, we recommend using no more than 500 filters in your account.
Reduce labels

Too many labels can slow Gmail processing. For the best Gmail performance, we recommend using no more than 500 labels (including nested labels) in your account. Learn more about labels.

When switching to a Google Workspace Gmail account, merge your mail folders before migrating email to Gmail. For fine-grained organization after migration, try using multiple labels per message instead of creating overly specific labels.

More Gmail limits

To keep Gmail responsive and your account safe, Google limits the amount of bandwidth, storage space, server requests, and number of messages that your users can send or receive. These limits don't prevent typical email use. They're designed to prevent misuse of Gmail.

For more information, go to:

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