Jamboard files in Drive log events

As an administrator, you can run searches related to Jamboard files in Drive log events. For example, you can use Google Drive log events to view how frequently Jams are being created, who is creating or editing them, and more. You can then export your Drive log event data to Google Sheets and analyze it with a Sheets pivot table.

Drive log events are searchable for up to 6 months after the event occurred. Learn more about Data retention and lag times.

Your access to log events

• Your ability to run a search depends on your Google edition, your administrative privileges, and the data source. You can run a search on all users, regardless of their Google Workspace edition.
• Your Workspace subscription provides access to the log events using either the Audit & investigation tool or the Security center. 
  • Premium Google Workspace editions (Enterprise Plus, Enterprise Standard, or Education Plus) provide access to the Security Center and the more advanced features of the security investigation tool. The investigation tool enables super admins to identify, triage, and take action on security and privacy issues. For details, see About the security investigation tool.
  • All other Google Workspace editions can access the logs using the Audit and Investigation tool. For details, see About the audit and investigation page.

Forward log event data to Google Cloud

You can opt in to share the log event data with Google Cloud. If you turn on sharing, data is forwarded to Cloud Logging where you can query and view your logs and control how you route and store your logs.

Filter and export Drive log event data for Jamboard usage

Audit and investigation tool

1. Sign in to your Google Admin console.

   Sign in using your administrator account (does not end in @gmail.com).

2. In the Admin console, go to Menu  ReportingAudit and investigationDrive log events.
3. Click Add a filterselect Document type. 
4. Click Document typeselect Google Jamboardclick Apply.
5. Click Search.
6. Click Export all.
7. Enter a nameclick Export.
   The export displays below the search results table under Export action results.
8. Click the export name link.
   The log event data opens in Google Sheets.

The export might take time to download depending on the number of users in your domain

Security investigation tool

Requires a premium Google Workspace edition (Enterprise Plus, Enterprise Standard, or Education Plus)

To run a search in the investigation tool, first choose a data source. Then choose one or more conditions for your search. For each condition, choose an attribute, an operator, and a value. 

1. Sign in to your Google Admin console.

   Sign in using your administrator account (does not end in @gmail.com).

2. In the Admin console, go to Menu  SecuritySecurity centerInvestigation tool.
3. Click Data source and select Drive log events.
4. Click Add a filterselect Document type. 
5. Click Document typeselect Google Jamboardclick Apply.
6. Click Search.
7. Click Export all.
8. Enter a nameclick Export.
   The export displays below the search results table under Export action results.
9. Click the export name link.
   The log event data opens in Google Sheets.

Notes

• In the Condition builder tab, filters are represented as conditions with AND/OR operators. You can also use the Filter tab to include simple parameter and value pairs to filter the search results.
• If you gave a user a new name, you will not see query results with the user's old name. For example, if you rename [e-mail] to [e-mail], you will not see results for events related to [e-mail].

Analyze your data using Google Sheets

After you export the data, you can use Google Sheets to analyze it with a pivot table.

You can see which users in your organization are using Jamboard and how many unique users are taking action on those Jams.

1. In Sheets, open the spreadsheet that contains the Jamboard data.
2. Select all of your data, click InsertPivot tableCreate.
3. On the right, under Pivot table editor:
   • At Rows, click AddOwner.
   • At Values, click AddDocument ID and AddActor.
   • For the Values of Document and Actor, change Summarize by to COUNTUNIQUE.
   • At Rows, change the order to Descending and Sort by to COUNTUNIQUE:
     1. Document ID will show how many unique Jams that owner has had action taken against by themselves or other users.
     2. Actor will show how many unique users have taken action against that owner’s Jams.

Manage log event data

Manage search results column data

You can control which data columns appear in your search results.

1. At the top-right of the search results table, click Manage columns .
2. (Optional) To remove current columns, click Remove .
3. (Optional) To add columns, next to Add new column, click the Down arrow  and select the data column.
   Repeat as needed.
4. (Optional) To change the order of the columns, drag the data column names.
5. Click Save.

Export search result data

You can export search results in the investigation tool to Google Sheets or to a CSV file.

1. At the top of the search results table, click Export all.
2. Enter a name  click Export.
   The export displays below the search results table under Export action results.
3. To view the data, click the name of your export.
   The export opens in Google Sheets.

Export limits vary depending on your Google Workspace edition:

• Premium edition (Enterprise Plus, Enterprise Standard, or Education Plus)—The total results of the export are limited to 30 million rows (except for Gmail message searches, which are limited to 10,000 rows).
• All other Google Workspace editions—The total results of the export are limited to 100,000 rows (except for Gmail message searches, which are limited to 10,000 rows).

For more information, see Export search results.

When and how long is data available?

Go to Data retention and lag times.

Take action based on search results

Create activity rules & set up alerts

Rules and alert features vary depending on your Google Workspace edition:

Premium editions (Enterprise Plus, Enterprise Standard, or Education Plus)—To help prevent, detect, and remediate security issues efficiently, you can automate actions in the investigation tool and set up alerts by creating activity rules. To set up a rule, set up conditions for the rule, and then specify what actions to perform when the conditions are met. For details and instructions, see Create and manage activity rules.

All other Google Workspace editions—You can set up alerts based on log event data using reporting rules. For instructions, see Create and manage reporting rules.

Take action based on search results

 Requires a premium Google Workspace edition (Enterprise Plus, Enterprise Standard, or Education Plus)

After you run a search in the investigation tool, you can act on your search results. For example, you can run a search based on Gmail log events, and then use the investigation tool to delete specific messages, send messages to quarantine, or send messages to users' inboxes. For more details about actions in the investigation tool, go to Take action based on search results.

Manage your investigations

 Requires a premium Google Workspace edition (Enterprise Plus, Enterprise Standard, or Education Plus)

View your list of investigations

To view a list of the investigations that you own and that were shared with you, click View investigations. The investigation list includes the names, descriptions, and owners of the investigations, and the date last modified. 

From this list, you can take action on any investigations that you own—for example, to delete an investigation. Check the box for an investigation, and then click Actions.

Note: Directly above your list of investigations, under Quick access, you can view recently saved investigations.

Configure settings for your investigations

As a super administrator, click Settings to :

• Change the time zone for your investigations. The time zone applies to search conditions and results.
• Turn on or off Require reviewer. For more details, go to Require reviewers for bulk actions.
• Turn on or off View content. This setting allows admins with the appropriate privileges to view content.
• Turn on or off Enable action justification.

For instructions and details, go to Configure settings for your investigations.

Share, delete, and duplicate investigations

To save your search criteria or share it with others, you can create and save an investigation, and then share, duplicate, or delete it.

For details, go to Save, share, delete, and duplicate investigations.

Related topics for security center

The following features require a  premium Google Workspace edition (Enterprise Plus, Enterprise Standard, or Education Plus)

• Start an investigation based on a dashboard chart
• Create a custom chart based on an investigation
• Start an investigation from the alert center
• Investigate reports of malicious emails
• Investigate file sharing
• Investigate a user across data sources