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Review storage use across your organization

See how storage is used across individuals, shared drives, and Google Workspace services

Education customers go to the Overview of Google Workspace for Education storage.

To review storage use in your own Google Account, go here instead.

As an administrator, you can use storage management tools in your admin console to review your storage use, see your total storage limit, and set storage limits for users and shared drives.

Watch the following video for a quick demo:

Managing Google Workspace storage as an admin

Most Google Workspace editions have pooled storage, where storage is shared across users in your organization. With pooled storage, your total storage limit is the maximum amount of storage all of your users combined can use. It depends on the storage per license included with your Google Workspace edition, how many licenses your organization has, and the amount of Google Workspace Additional Storage you purchase.

For details about storage included per license, on this page see How much storage do I get per Google Workspace license? or, for Google Workspace for Education customers, see Understand storage availability and usage.

See how storage is used in your organization

  1. Sign in to your Google Admin console.

    Sign in using your administrator account (does not end in @gmail.com).

  2. In the Admin console, go to Menu and then Storage.
  3. At the top, review how much Workspace storage your organization is using and your total storage limit.

    Note: It can take up to 24 hours for changes in your organization’s storage to be reflected on this page. If your organization cleared space or bought storage and you want to see the impact sooner, with your admin account to go to https://drive.google.com/drive/quota. Near the bottom is a storage status bar for your entire organization where changes to storage are reflected within 4 hours.

  4. To see how much storage Google Drive, Google Photos, and Gmail each use, point to the services.

If you’re close to your total storage limit, learn how to free up or get more storage.

Identify high-storage users

  1. Sign in to your Google Admin console.

    Sign in using your administrator account (does not end in @gmail.com).

  2. In the Admin console, go to Menu and then Storage.
  3. The Users using the most storage section gives you a summary of high-storage users.
  4. To open a list of all users ranked by storage use, click View all users.
  5. To get details of storage use by a specific user, click the user’s name.

    Note: For privacy, an admin can never see a user's files through the Admin console. An admin sees only a summary of how much storage their users’ documents and files use.

You can manage how much of your pooled storage users can use. Learn how to set storage limits.

Identify high-storage shared drives

  1. Sign in to your Google Admin console.

    Sign in using your administrator account (does not end in @gmail.com).

  2. In the Admin console, go to Menu and then Storage.
  3. The Shared drives using the most storage section gives you a summary of high-storage shared drives.
  4. To open a list of all shared drives ranked by storage use, click View all shared drives.

You can manage how much of your pooled storage each shared drive can use. Learn how to set storage limits.

Storage management tool FAQs

For general Google Workspace storage questions, see Google Workspace storage FAQ for admins.

Expand all  |  Collapse all & go to top

What admin privileges do I need to use storage management tools?

To use all features in the storage management tools, you need the Storage administrator role, or have the privileges included with the Storage administrator role. If you have only some of the privileges, you might be able to use some storage management features.

How much storage do I get per Google Workspace license?

Google Workspace storage is shared between Google Drive, Gmail, and Google Photos. Learn how storage use is calculated.

The amount of storage for each user depends on your Google Workspace edition. Most Google Workspace editions have pooled storage. Pooled storage is indicated in the following tables as total storage or a storage amount times the number of End User licenses.

Pooled storage is granted in stages:

  • At the time of purchase, you get part of your storage. 
  • As you make timely payments for your subscription, your storage increases up to your total storage limit.
Google Workspace Edition or Subscription Storage Limits

G Suite Basic

No longer available for new customers

30 GB per End User

G Suite Business

G Suite Business - Archived Users

No longer available for new customers

Unlimited storage

1 TB per Archived User

Google Workspace Business Starter 30 GB times the number of End Users, including Archived Users
Google Workspace Business Standard 2 TB times the number of End Users, including Archived Users
Google Workspace Business Plus 5 TB times the number of End Users, including Archived Users
Google Workspace Enterprise Starter 1 TB times the number of End Users

Google Workspace Enterprise Standard

Google Workspace Enterprise Plus

5 TB times the number of End Users, including Archived Users

For customers with 5 or more End Users, more storage may be available at Google's discretion upon reasonable request. Learn how to request storage.

Google Workspace for Education

Google Workspace Edition or Subscription Storage Limits

Google Workspace for Education Fundamentals

Google Workspace for Education Standard

100 TB total for all End Users
Google Workspace for Education Teaching and Learning Upgrade Additional 100 GB times the number of End User licenses
Google Workspace for Education Plus Additional 20 GB times the number of End User licenses

For more information about storage for Google Workspace for Education storage, go to Understand storage availability and usage.

Google Workspace Essentials

Google Workspace Essentials editions do not include Gmail.

Google Workspace Edition or Subscription Storage Limits

Google Workspace Essentials Starter

15 GB per End User

Google Workspace Essentials

No longer available for new customers

100 GB times the number of End User, up to a maximum of 2 TB
Google Workspace Enterprise Essentials 1 TB times the number of End Users
Google Workspace Enterprise Essentials Plus 5 TB times the number of End Users

Google Workspace Frontline

Google Workspace Edition or Subscription Storage Limits

Google Workspace Frontline Starter

Google Workspace Frontline Standard

5 GB per End User*

*This storage limit applies to all End Users using a Google Workspace Frontline edition, even if the Customer purchased another Google Workspace offering with different storage limits.

Google Workspace for Nonprofits

Google Workspace Edition or Subscription Storage Limits

Google Workspace for Nonprofits

100 TB for all End Users
Do I see my total storage limit in the status bar on the storage management page?

Yes, the status bar shows your organization's total storage limit based on the storage included with your license purchases and Google Workspace Additional Storage add-on subscriptions.

Note the following exceptions:

  • Not all Google Workspace editions see the status bar, including Nonprofit and legacy G Suite editions.
  • If you or users in your organization purchased legacy storage subscriptions, that storage isn't included yet in the total quota shown in the storage status bar. Individual storage subscriptions are no longer available to purchase
  • It can take up to 24 hours for changes in your organization’s storage to be reflected on this page.

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