Create and manage roles

These features are only available to partners who use YouTube Studio Content Manager.

When you invite a user to your Content Manager, you assign them a role. A role specifies what permissions a user has when using your Content Manager account. Specifically, a role defines what features are accessible and what restrictions should apply.

The Administrator role has access to all Content Manager features. To give users more specialized access, you can create custom roles and edit them as needed.

Create custom roles

To create a custom role:

1. Sign in to Studio Content Manager.
2. From the left menu, select Settings . 
3. Click Permissions.
4. Click MANAGE ROLES.
5. Click the dropdown  Create new.
6. Under Name of role, enter a name for the role.
   • Choose a name that makes the role easily identifiable and distinguishes it from other roles.
   • Maximum length is 100 characters.
7. Click the checkboxes next to the features and restrictions you want to assign to the role.
   • For more information about each permission, hover over the question marks  .
8. Click DONE.
9. Back on the Permissions page, click SAVE to save the new role.

This new role can now be assigned to Content Manager users.

Edit existing roles

After a role is created, you can edit a role’s name or adjust the features and restrictions assigned to the role. Keep in mind that when you edit a role, the edits you make will affect the permissions of all users assigned to the role.

To edit an existing role:

1. Sign in to Studio Content Manager.
2. From the left menu, select Settings . 
3. Click Permissions.
4. Click MANAGE ROLES.
5. Click the dropdown and select the role you want to edit.
6. Make your edits. You can change the role’s name and adjust the features and restrictions you want assigned to the role.
7. Click DONE.
8. Back on the Permissions page, click SAVE to save the changes.

The edits you made will now affect the permissions of all users assigned to the role.

Change a user's role

 To change the role that’s assigned to a user:

1. Sign in to Studio Content Manager.
2. From the left menu, select Settings .
3. Click Permissions.
4. Find the user you want to update.
   • To narrow down the list, click Select filter   Keyword and enter their name or email address.
5. Click the name of their assigned role.
6. Select the new role you want to assign to them.
7. Click SAVE to save the changes.

Find users assigned to a role

 To view a list of all Content Manager users assigned to a specific role:

1. Sign in to Studio Content Manager.
2. From the left menu, select Settings .
3. Click Permissions.
4. Click Select filter   Roles. A list of all the roles you’ve created in your Content Manager will appear.
5. Check the box next to the role you want to filter on. You can also start entering the name of a role to narrow down the list.

Delete roles

If a role isn’t assigned to any users, you can delete it. Keep in mind that roles with active users can't be deleted.

To delete a role:

1. Sign in to Studio Content Manager.
2. From the left menu, select Settings .
3. Click Permissions.
4. Select MANAGE ROLES.
5. Find the role you want to delete.
6. Click DELETE ROLE.
7. Back on the Permissions page, click SAVE to save the changes.

A message will appear at the bottom of the page confirming that the role was successfully deleted.

 

Learn more about managing users.