Set retention rules for Google Meet

Use retention rules to control how long Google Meet recordings are retained for eDiscovery purposes.

Before you set retention rules, we strongly recommend you read about how retention works.

WARNING: An improperly configured retention rule can cause the immediate and irreversible purging of data from user accounts. Use caution when creating or changing retention rules. We recommend that you test new rules on a small group of users before applying them to your entire organization.

Important information about Meet and retention

  • Don't enable retention for Meet until you create retention rules

    Retention for Meet is disabled by default. If you turn on Meet retention before you set Meet retention rules, Meet recordings are unprotected. Some recordings might be expunged during this lapse in retention coverage.

  • Meet retention rules apply only to original recordings

    Recordings aren't subject to Meet retention rules when users:

    • make a copy of a recording
    • download a recording, and then upload it to Drive

    Copies of Meet recordings in Drive are subject to any applicable Drive retention rules.

Create a custom retention rule for Meet

  1. Sign in to Vault and click Retention.
  2. Click Create Rule.
  3. Choose Meet and choose an entity from the entity menu:
    • Organizational unit:
      1. Click the menu and choose an organizational unit
      2. (Optional) Check Include results from shared drives if you want this rule to apply to shared drives associated with members of the organizational unit.
    • All shared drives—Apply the rule to all shared drives in the organization.
    • Specific shared drives— Click Find shared drives to enter a member account and apply the rule to a specific shared drive.
  4. Choose how long to keep files:
    • To permanently retain recordings covered by this rule, choose Indefinitely.
    • To discard files after a set time, enter the number of days, from 1 to 36,500. Choose the reference date for the duration, either when a recording was created or when it was last modified.
  5. Click Preview to display a list of files that are covered by this retention rule. Examine the list to verify that you set the rule correctly. Make sure it doesn't permanently delete data that users might need.
  6. Click Save to create the rule. Vault asks you to confirm you understand the effects of this retention rule. Check the boxes and click Confirm to create the rule.

Set a default retention rule for Meet

The default retention rule applies to all recordings that aren't covered by a custom rule or a hold, including recordings in My Drive and in shared drives.

  1. Sign in to Vault and click Retention.
  2. On the list of Default retention rules, click Meet.
  3. Check the box to set a default retention rule for Meet.
  4. Choose whether to keep recordings indefinitely or expunge them after a set time.
  5. Choose how long to keep recordings:
    • To permanently retain all recordings, choose Indefinitely.
    • To discard recordings after a set time, enter the number of days, from 1 to 36,500. Choose the reference date for the duration, either when a recording was created or when it was last modified.
  6. If you set a duration, choose what to do with recordings after the retention period expires:
    • To expunge only the recordings that users have already deleted, choose the first option.
    • To expunge all recordings, choose the second option. This rule can expunge both deleted recordings and recordings in users' Drives.
  7. Click Save to create the rule. Vault asks you to confirm you understand the effects of this retention rule. Check the boxes and click Confirm to create the rule.

(Optional) Enable dedicated retention rules for Meet

After you create retention rules for Meet, you can apply those rules to your organization's recordings:

  1. Sign in to Vault and click Retention.
  2. Click Settings and check the box for Meet.
  3. Click Save.
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