Preserve data for users who leave your organization

If a user leaves your organization and you want to continue to retain or hold that user's data with Google Vault, a Google Workspace administrator should use Archived User (AU) to preserve the user’s data. Read Manage former employees and their data for more information. Data is also preserved for a suspended account, but the account can receive no new messages. Note that suspended accounts are billed the same as active accounts.

Do not delete the account. If you delete a user, you also delete that user's Google Workspace data, including data held or retained by Vault. Learn more
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