If a user leaves your organization and you want to continue to retain or hold that user's data with Google Vault, a Google Workspace administrator should use Archived User (AU) to preserve the user’s data. Read Manage former employees and their data for more information. Data is also preserved for a suspended account, but the account can receive no new messages. Note that suspended accounts are billed the same as active accounts.
Preserve data for users who leave your organization
Do not delete the account. If you delete a user, you also delete that user's Google Workspace data, including data held or retained by Vault. Learn more
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