Preserving data for users who leave your organization

If a user leaves your organization and you want to continue preserving that user's data in Google Apps Vault, a Google Apps administrator should suspend the user's account. Email data is preserved for a suspended account, but the account can receive no new mail. Note that suspended accounts are billed the same as active accounts.

Do not delete the account. If you delete a user, you also delete that user's Vault archive.