Add or edit a task

When you create a task, you can add details, set a date and time, add subtasks or make it repeat on certain days. You can create up to 100,000 tasks.

Tip: If you add a date and time to your task, you'll get mobile notifications at the scheduled dates and times. For tasks that have a date but no time, you'll receive notifications at 9.00 a.m.  

Create a task

Use the side panel
  1. On a computer, go to Gmail, Calendar or a file in Google Docs, Sheets or Slides
  2. At the right, click Tasks Tasks.
  3. At the top, click Add a task.
  4. Enter a task.
  5. To add a date and time or make a task repeat, click Edit Edit and then Add date/time.
Tip: If your task has subtasks, it can't repeat. 
Add a task from an email
  1. On your computer, go to Gmail.
  2. At the right, click Tasks Tasks.
  3. Find the email that you want to save as a task. 
  4. Drag the email to the side panel.
  5. To add a date and time or make a task repeat, click Edit Edit and then Add date/time​.
Tip: If your task has subtasks, it can't repeat. 
Add a task from your calendar
  1. On your computer, go to Calendar
  2. At the top, click next to the date. 
  3. Click Task
  4. Enter your task details. 
  5. Click Save
Add a task from Google Chat

You can create a personal task from Google Chat. 

  1. Go to Google Chat or your Gmail account.
  2. Hover over a chat message that you want to add as a task.
  3. Click More More and then Add to tasks . Your task will appear in the last list that you viewed. 

Tips: 

  • If you add a date to your task in Google Tasks, the task also appears on Google Calendar.
  • If you edit the task in Google Tasks, the Chat message remains unchanged. 
  • To navigate back to your Chat message from Google Tasks, below the task, click the chat's name. 
Copy your reminders into tasks
  1. On a computer, go to Gmail, Calendar or a file in Google Docs, Sheets or Slides.
  2. At the right, click Tasks Tasks.
  3. Click More More and thenCopy reminders to Tasks
  4. At the bottom, choose your options. 

Tips:

  • You can't move reminders from Keep.
  • If a reminder is based on a location, the location will be automatically added to the task's details field. You no longer get a notification based on location.
  • If a reminder was assigned to you using Google Assistant, the assigner's name will be added to the task's title. The assigner will no longer have access to the reminder.
  • When you use Google Assistant to manage reminders, any reminders that you move to Google Tasks are no longer accessible in Google Assistant.

Change a task 

  1. On your computer, go to Gmail, Calendar or a file in Google Docs, Sheets or Slides
  2. At the right, click Tasks Tasks.
  3. On the task that you want to change, click Edit Edit.
  4. Change the task info. 
    1. If the task that you want to change is a repeating task, to change the date and time of the next task in the series, click the date. To edit the date and time for all tasks, click the repetition info at the bottom. 
  5. Click Back Back.

Mark a task as complete

  1. On your computer, go to Gmail, Calendar or a file in Google Docs, Sheets or Slides
  2. At the right, click Tasks Tasks.
  3. At the left of a task, click Complete Mark complete.

Delete a task 

  1. On your computer, go to Gmail, Calendar or a file in Google Docs, Sheets or Slides
  2. At the right, click Tasks Tasks.
  3. On the task that you want to delete, click Edit Edit and then Delete bin.

To delete one task in a repeating series: 

  1. On your computer, go to Calendar.
  2. Click the instance of the task that you want to delete. 
  3. Click Delete binand then This task.

Delete a task in a repeating series 

  1. Go to Google Calendar.
  2. Click the task you want to delete.
  3. Click Delete and then This task.
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