Add or edit a task

When you create a task, you can:

  • Add details.
  • Set a date and time.
  • Make it repeat on certain days.
  • Add subtasks.

Important: 

  • Across all your lists, you can create up to 100,000 tasks. 
  • For any list, you can create up to 20,000 uncompleted tasks.

Create a task

Create a task from Google Calendar

Create a task in Calendar

  1. On your computer, open Google Calendar.
  2. On your calendar, select an option:
    • Click an empty slot.
    • At the top left, click Create.
  3. Click Task.
  4. Enter your task details.
  5. Click Save.

Tip: You can find a list of all "Pending tasks" from the last 365 days in the current day.

Create a task from Tasks in Calendar

  1. On your computer, select an option:
  2. Click Create.
  3. Enter your task details.
  4. Click Save.

Tips:

  • To add a task to an existing list, at the top, click Add a task.
  • Tasks with a date also appear on your calendar.
Create a task from the side panel

In most Google Workspace products, on the right, you can access Tasks in a side panel. You can also access Tasks in:

  1. In the side panel, on the right, click Tasks Tasks.
  2. At the top, click Add a task.
  3. Enter a task.

Tips:

  • If you don’t see the side panel, click Show side panel in the bottom right of the screen. Learn more about the side panel.
  • To add a task to an existing list, at the top of the list, click Add a task.
  • Tasks with a date and time also appear in Calendar.
Create a task from an email
  1. On your computer, open Gmail.
  2. Open an email.
  3. At the top, click Add to Tasks .

Tip: You can also drag and drop an email into the side panel:

  1. In Gmail, on the right, click Tasks Tasks.
  2. Find the email you want to save as a task.
  3. Drag and drop the email to the side panel.
Create a task from Google Chat

Create a task based on a message

  1. On your computer, open Google Chat.
  2. Open a direct message.
  3. Hover over a message.
  4. Click More More and then Add to Tasks. Your task appears in the last list you view.

Tips:

  • When you add a date to your task, the task also appears in Calendar.
  • If you edit the task in Tasks, the Chat message stays the same.
  • To navigate back to your Chat message from Tasks, below the task, click the chat’s name.

Create a group task

  1. In Chat, open a space.
  2. At the top, click Tasks and then Add space task.
  3. Enter your task details and include:
    • A title.
    • The date and time.
    • A description.
  4. Optional: To assign the task to a space member, click Assign and then enter the member’s name.
    • When assigned, the assignee receives an email, and the task appears in their personal task list.
  5. Click Add.

Learn how to create group tasks in Chat.

Create a task from Google Docs

Important: You can only add tasks from Google Docs if you have an eligible Google Workspace plan. Learn more about tasks in Google Docs.

  1. On your computer, open Google Docs.
  2. Open a document.
  3. Enter @task.
  4. Press Enter.
  5. Enter your task details.
  6. Assign the task to yourself or others.
    • When assigned, the assignee receives an email, and the task appears in their personal task list.
  7. Click Assign as a task.

Tip: To quickly assign tasks from a checklist, to the left of a checklist item, click Add to Tasks and then Enter the assignee and date.

Change a task 

  1. From your computer, open Tasks in Calendar.
  2. Click the task you want to change.
  3. Change the task info.

Tips:

  • You can also manage your tasks from the side panel.
  • To change the date and time of the next repeating task in a series, click the date.
  • To add a subtask, next to the task, click Task options More and then Add a subtask.
  • To move a task to a different list, click Task options More and then choose a list. Learn more about lists.

Mark a task as complete

  1. From your computer, open Tasks in Calendar.
  2. To the left of a task, click Complete Mark complete.

Delete a task 

  1. From your computer, open Tasks in Calendar.
  2. Point to the task you want to delete.
  3. Next to the task name, click Task options More and then Delete.
    • For repeating tasks, click Delete all.

Tip: To remove all complete tasks from a list, at the top of the list, click List options More and then Delete all completed tasks.

Learn about task notifications  

  • If you add a date and time to your task, you get notifications at the scheduled date and time.
  • Tasks with a date also appear in the Calendar app.
  • For tasks without a time, notifications appear at 9 AM.

Learn about repeating tasks

  • To repeat a task, select the date and time and then Repeat
  • Tasks with subtasks can't repeat.
  • In Calendar, a certain number of upcoming instances of a repeating task will appear on the calendar grid, and as time passes, new ones will be added automatically.

Related resources

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