Add or edit a task

When you create a task, you can:

  • Add details
  • Set a date and time
  • Add subtasks
  • Make it repeat on certain days 

You can create up to 100,000 tasks.

Tips:

  • If you add a date and time to your task, you get notifications at the scheduled dates and times. For tasks without a time, notifications appear at 9:00 AM. Tasks with a date also appear in your Google Calendar app.
  • You can edit, complete, unassign, or delete group tasks assigned to you from your personal task list. If you change group tasks in your personal task list, these tasks are updated or deleted in Google Chat rooms. Learn more about group tasks.

Create a task

Use the side panel

 
  1. Go to Gmail, Calendar, or a file in Google Docs, Sheets, or Slides
  2. On the right, click Tasks Tasks.
  3. At the top, click Add a task.
  4. Enter a task.
  5. To add a date and time, click Date/time

Optional: To repeat a task, next to “Date/time,” click Repeat .

Tip: Tasks with subtasks can't repeat.

Add a task from an email

  1. Go to Gmail.
  2. On the right, click Tasks Tasks.
  3. Find the email you want to save as a task. 
  4. Drag the email to the side panel.
  5. To add a date and time, click Date/time​.

Optional: To repeat a task, next to “Date/time,” click Repeat .

Tip: Tasks with subtasks can't repeat.

Add a task from your calendar

  1. Go to Calendar
  2. At the top left, click Create
  3. Click Task
  4. Enter your task details. 
  5. Click Save.

Copy your reminders into tasks

 
  1. Go to Gmail, Calendar, or a file in Google Docs, Sheets, or Slides.
  2. On the right, click Tasks Tasks.
  3. Next to “Add a task,” click More More and then Copy reminders to Tasks
  4. At the bottom, choose your options.

Tip: You can't copy reminders from Keep, or reminders with locations or attached emails.

Change a task 

  1. Go to Gmail, Calendar, or a file in Google Docs, Sheets, or Slides
  2. On the right, click Tasks Tasks.
  3. Click the task you want to change.
  4. Change the task info. 

Tip: If you want to change the date and time of the next repeating task in a series, click the date. To edit the date and time for all tasks, at the bottom, click the repetition info.

Mark a task as complete

  1. Go to Gmail, Calendar, or a file in Google Docs, Sheets, or Slides
  2. On the right, click Tasks Tasks.
  3. To the left of a task, click Complete Mark complete.

Delete a task 

  1. Go to Gmail, Calendar, or a file in Google Docs, Sheets, or Slides
  2. On the right, click Tasks Tasks.
  3. On the task you want to delete, click Open menu More and then Delete.

Delete one task in a repeating series 

  1. Go to Calendar.
  2. Click the one task you want to delete. 
  3. Click Delete trash can and then This task.
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