Deploy multiple devices

2. Prepare for deployment (project manager)

Complete the following tasks to prepare the deployment of your Google meeting room hardware. This is typically performed by the project manager or other deployment organizer.

Purchase devices and prepare the video conference rooms
  1. Complete the getting started guide to purchase your Google meeting room hardware and complete the welcome email instructions.
  2. Verify that the setup requirements are met.
  3. Use the project spreadsheet to create a complete list of all video conference rooms where the devices will be installed (for example, include the room Region, Office Location, Department, and Conference Room/Resource Name).
Get Help. Consult your A/V integrator to install and setup the meeting room, including the monitor, cables, power and mounting for the device and camera.
Define the rollout approach (phases and stages)
  Stage Objective
Phase 1 Plan Determine the scope, resources, logistics, device shipments, communication strategy, and training.
  Enroll & Install Enroll the devices, associate the calendar resources, and install the devices in the conference rooms.
  Launch Communicate with end users, provide training in preparation of launch, develop awareness, and prepare support teams to help with issues.
Phase 2 Integrate (optional) Incorporate your 3rd party video conferencing systems with Google meeting room hardware.
The “Plan, Enroll & Launch” methodology is endorsed by Google Deployment.
Create a support plan

Determine early how you will support your users during the deployment phases.



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