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Assign view-only roles in Google Meet

For the best experience, and to scale attendance for large meetings, enable all participants as viewers. When you enable view-only roles, you also get the option to designate some attendees as contributors.
Viewers can:
  • Observe the meeting
  • Raise their hand
  • Participate in activities, such as Q&A and polls
  • Use reactions

Tips:

  • When you are in a view-only role, at the bottom, next to the meeting name, 'View only' is displayed.
  • If there are any participants in the meeting that are in view-only roles, then all reactions sent by any participant are anonymous.

Viewers can't:

  • Share audio or video
  • Share their screen
  • Chat
Find out which Google Workspace editions have the view-only role
You can pre-set meeting attendees as viewers in the following Workspace editions:
  • Google Workspace Business Standard
  • Business Plus
  • Enterprise Standard
  • Enterprise Essentials
  • Education Fundamentals
  • Education Standard
  • Teaching and Learning Upgrade
  • Education Plus
  • Enterprise Essentials Plus
  • Enterprise Plus

Tip: In Enterprise Plus, Enterprise Essentials Plus and Education Plus, after 500 contributors join, the next 500 automatically join in viewer mode.

Turn on Everyone is a viewer

  1. On your computer, open Google Calendar.
  2. Create a new meeting and add guests.
  3. In the Google Calendar meeting invitation, open Host controls .
  4. Turn on Host management.
  5. In the 'Guests' tab, turn on Everyone is a viewer by default.
  6. Optional: Add contributors.
    • To add contributors, add guests to the invite.
    • Tip: If their email isn't displayed, make sure that they're first added to the invite.

Change a participant from viewer to contributor

Important: A host can move a viewer into a contributor and back to a viewer while on the web version or when using Picture-in-picture mode on the computer.

In a view-only role, when a viewer raises their hand, the host or co-host can make the viewer a contributor.
As a host or co-host:
  1. In the meeting, at the bottom right, select People People Tab.
  2. Select the viewer and then Make a contributor .

Related resources

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