How Google Meet settings apply to events created on or transferred to other Google Calendars

Use Google Calendar to create and transfer events

The availability of certain Google Meet features in a video meeting depends on the Google Workspace edition and video conferencing settings applicable to the calendar event organizer. 

If the calendar event organizer has access to certain meeting features in Meet (ex: meeting recordings), they’ll be available for any meetings they organize. If they don’t have access to certain features, those features won’t be available for meetings they organize. 

Important: The term “calendar event organizer” here refers to the owner of the event on Google Calendar and might be different than “event creator” for instances where an event is created on or transferred onto another calendar.

Create or transfer an event to someone else’s primary calendar

When you create or transfer an event onto someone else's primary calendar, the owner of the primary calendar becomes the calendar event organizer. For example, if you transfer the event to a colleague, they will become the calendar event organizer. 

In such cases, the features available for the meeting will be dependent on the video conferencing policies applicable to the calendar event organizer. For Google Workspace users, this means features are available based on SKU and Google Workspace Admin console settings.

Tip: Clicking on a Google Calendar event also displays who the calendar event organizer is. 

This could have some implications, such as:

  • If the meeting is recorded, the calendar event organizer receives an email with the recording, not the original event creator.
  • If you create or transfer the event to someone who does not have the ability to record meetings based on their SKU or Google Workspace Admin console settings, they will not be able to record the meeting.
  • If you create a meeting on someone else's primary calendar, you will not be automatically invited to the meeting event. You will need to add yourself as a guest if you want to attend. 

Create or transfer an event to a non-primary calendar

When you create or transfer an event to a non-primary calendar, the calendar event organizer does not change, so the availability of Meet features will not change for that meeting. 

This could have some implications, such as:

  • If you transfer an event onto a non-primary calendar and leave the organization before the meeting takes place, the meeting link will stop working. Meeting attendees will still find the event on their calendar but won't be able to use the meeting link.

    Tip: If this happens and the meeting link no longer works, remove the existing meeting link and add a new one. The person adding the new Meet link will become the calendar event organizer.

  • For meetings organized by Google Workspace for Education accounts or a personal Google Account: If guests not included on the calendar invite request to join the event, the user who added the meeting link to the calendar event (which might be the original event creator or someone else), has to be present to allow them into the meeting.
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