Google Tasks
You can tackle your to-do list with Google Tasks.
Tip: You can also manage to-do lists using other Google apps, like Google Keep and your feed.
Use Tasks in Gmail on a computer
Create & edit tasks- Open Gmail.
- In the top left corner, click the down arrow next to Gmail or Mail.
- Click Tasks. The Tasks window will open in the bottom right corner.
- Click Add task
.
- Enter your task.
- To include notes and set due dates, click the arrow to edit a task's details
.
Create a subtask by using Tab to indent the line. Move it back by using Shift + Tab.
Tip: To add a task about a Gmail message, open the email's More menu Add to Tasks.
Rearrange tasks
To move a task within the list, move your cursor to the left edge of the item, then click and drag to move.
Multiple lists
You can create different lists to organize different tasks.
- Open Gmail.
- In the top left corner, click the down arrow next to Gmail.
- Click Tasks. The Tasks window will open in the bottom right corner.
- Click Switch List
New list...
- Enter the name of your new list, then click OK.
To switch between lists or edit them, click Switch List .
Print your tasks
- Open Gmail.
- In the top left corner, click the down arrow next to Gmail.
- Click Tasks. The Tasks window will open in the bottom right corner.
- Click Actions
Print task list.
Check off tasks with the checkbox when you're done.
Hide completed tasks
- Open Gmail.
- In the top left corner, click the down arrow next to Gmail.
- Click Tasks. The Tasks window will open in the bottom right corner.
- Select Actions
Clear completed tasks.
You can review your completed tasks later with Actions View completed tasks.
Delete tasks
- Open Gmail.
- In the top left corner, click the down arrow next to Gmail.
- Click Tasks. The Tasks window will open in the bottom right corner.
- Select a task, then click Delete
.
You can bring back a deleted item by clicking View recently deleted items from the confirmation message that appears.
Return the item to your list by selecting "Undelete task" .
In Gmail
If you have keyboard shortcuts turned on, you can quickly access Tasks with these shortcuts:
Shortcut | Result |
---|---|
Shift + T | Create a task about the open Gmail message |
G and then K | Open Tasks, or shift the cursor from Gmail to Tasks |
In the Tasks window
Shortcut | Result |
---|---|
Tab | Moves task right ("subtasks") |
Shift + Tab | Moves task left |
⌘/Ctrl + Up | Moves task up |
⌘/Ctrl + Down | Moves task down |
Shift + Enter | Edit task details, including due date or notes |
Esc | Close Tasks |
Shift + Esc | Shift the cursor from Tasks to Gmail |
Use Tasks in Calendar on a computer
Create & edit tasks
- Open Google Calendar.
- On the left side under "My calendars," click Tasks. If you don't see Tasks, next to Reminders click the Down arrow
Switch to Tasks. Your tasks will open on the right.
- Click Add task
.
- Enter your item.
- To include notes and set due dates, click the arrow to edit a task's details
.
Tasks with due dates will show on your calendar like all-day events.
Sort by due date
- Open Google Calendar.
- On the left side under "My calendars," click Tasks. If you don't see Tasks, next to Reminders click the Down arrow
Switch to Tasks. Your tasks will open on the right.
- Click Actions
Sort by due date.
To edit a task's due date, click the arrow and edit its details .
Multiple lists
- Open Google Calendar.
- On the left side under "My calendars," click Tasks. Your tasks will open on the right.
- Click Switch List
New list...
- Enter the name of your new list, then click OK.
Rename, delete, and navigate among your lists using Switch List .
Print your tasks
- Open Google Calendar.
- On the left side under "My calendars," click Tasks. Your tasks will open on the right.
- Click Actions
Print task list.
Check off tasks with the checkbox when you're done.
Hide completed tasks
- Open Google Calendar.
- On the left side under "My calendars," click Tasks. If you don't see Tasks, next to Reminders click the Down arrow
Switch to Tasks. Your tasks will open on the right.
- Click Actions
Clear completed tasks.
You can review your completed tasks later with Actions View completed tasks.
Delete tasks
- Open Google Calendar.
- On the left side under "My calendars," click Tasks. If you don't see Tasks, next to Reminders click the Down arrow
Switch to Tasks. Your tasks will open on the right.
- Select a task, then click Delete
.
You can bring back a deleted item by clicking View recently deleted items from the confirmation message that appears.
Return the item to your list by selecting "Undelete task" .
Turn tasks off
- Open Google Calendar.
- On the left side under "My calendars," find Tasks.
- Click Tasks to hide your list.
You can tell if Google Tasks is hidden if the square next to it is an outline.
In the Tasks window
Shortcut | Result |
---|---|
Tab | Moves task right ("subtasks") |
Shift + Tab | Moves task left |
⌘/Ctrl + Up | Moves task up |
⌘/Ctrl + Down | Moves task down |
Shift + Enter | Edit task details, including due date or notes |
Use Tasks on a mobile browser
Note: There is no Google Tasks app, but you can use it on all current mobile web browsers at https://www.gmail.com/tasks.
Create & edit tasks- Go to Google Tasks in your phone's web browser.
- Touch New Task.
- Type your item and press Enter.
Tip: Add notes and set due dates by selecting a task and touching the arrow to edit its details .
- Go to Google Tasks in your phone's web browser. You'll be taken to your default list.
- Select All lists.
- Touch New List and enter a name.
- Touch a list's title to open that list.
Check off tasks with the checkbox when you're done.
Hide completed tasks
- Go to Google Tasks in your phone's web browser.
- Select Clear completed tasks.
Delete tasks
- Go to Google Tasks in your phone's web browser.
- Select Edit.
- Each task's checkbox will turn into the delete icon.
- Find the task you want to delete, then touch Delete
.
Google Tasks for mobile browsers works best on Android, iPhone, and other devices with current web browsers.
Your browser must support:
- Cookies
- Secure SSL traffic
- XHTML
Contact your mobile service provider to determine if cookies or secure SSL traffic are allowed on their network.
Michelle is a Gmail expert and the author of this help page. Leave her feedback about this help page.