Google Tasks

You can tackle your to-do list with Google Tasks.

Tip: You can also manage to-do lists using other Google apps, like Google Keep and Google Now.

Use Tasks in Gmail on a computer

Create & edit tasks
  1. Open Gmail.
  2. In the top left corner, click the down arrow next to Gmail or Mail.
  3. Click Tasks. The Tasks window will open in the bottom right corner.
  4. Click Add task .
  5. Enter your task.
  6. To include notes and set due dates, click the arrow to edit a task's details .

Create a subtask by using Tab to indent the line.  Move it back by using Shift + Tab.

Tip: To add a task about a Gmail message, open the email's More menu > Add to Tasks.

Organize your tasks

Rearrange tasks

To move a task within the list, move your cursor to the left edge of the item, then click and drag to move.

Multiple lists

You can create different lists to organize different tasks.

  1. Open Gmail.
  2. In the top left corner, click the down arrow next to Gmail.
  3. Click Tasks. The Tasks window will open in the bottom right corner.
  4. Click Switch List   > New list...
  5. Enter the name of your new list, then click OK.

To switch between lists or edit them, open Switch List .

Print your tasks

  1. Open Gmail.
  2. In the top left corner, click the down arrow next to Gmail.
  3. Click Tasks. The Tasks window will open in the bottom right corner.
  4. Click Actions > Print task list.
Remove tasks

Check off tasks with the checkbox when you're done.

Hide completed tasks

  1. Open Gmail.
  2. In the top left corner, click the down arrow next to Gmail.
  3. Click Tasks. The Tasks window will open in the bottom right corner.
  4. Select Actions > Clear completed tasks.

You can review your completed tasks later with Actions > View completed tasks.

Delete tasks

  1. Open Gmail.
  2. In the top left corner, click the down arrow next to Gmail.
  3. Click Tasks. The Tasks window will open in the bottom right corner.
  4. Select a task, then click Delete .

You can bring back a deleted item by clicking View recently deleted items from the confirmation message that appears.

Return the item to your list by selecting "Undelete task" .

Keyboard shortcuts

In Gmail

If you have keyboard shortcuts turned on, you can quickly access Tasks with these shortcuts:

Shortcut Result
Shift + T Create a task about the open Gmail message
G and then K Open Tasks, or shift the cursor from Gmail to Tasks

In the Tasks window

Shortcut Result
Tab Moves task right ("subtasks")
Shift + Tab Moves task left
Ctrl + Up Moves task up
Ctrl + Down Moves task down
Shift + Enter Edit task details, including due date or notes
Esc Close Tasks
Shift + Esc Shift the cursor from Tasks to Gmail

Use Tasks in Calendar on a computer

Create & edit tasks
  1. Open Google Calendar.
  2. On the left side under "My calendars," click Tasks. Your tasks will open on the right.
  3. Click Add task .
  4. Enter your item.
  5. To include notes and set due dates, click the arrow to edit a task's details .

Tasks with due dates will show on your calendar like all-day events.

Organize your tasks

Sort by due date

  1. Open Google Calendar.
  2. On the left side under "My calendars," click Tasks. Your tasks will open on the right.
  3. Click Actions > Sort by due date.

To edit a task's due date, click the arrow and edit its details .

Multiple lists

  1. Open Google Calendar.
  2. On the left side under "My calendars," click Tasks. Your tasks will open on the right.
  3. Click Switch List   > New list...
  4. Enter the name of your new list, then click OK.

Rename, delete, and navigate among your lists using Switch List .

Print your tasks

  1. Open Google Calendar.
  2. On the left side under "My calendars," click Tasks. Your tasks will open on the right.
  3. Click Actions > Print task list.
Remove tasks

Check off tasks with the checkbox when you're done. 

Hide completed tasks

  1. Open Google Calendar.
  2. On the left side under "My calendars," click Tasks. Your tasks will open on the right.
  3. Click Actions > Clear completed tasks.

You can review your completed tasks later with Actions > View completed tasks.

Delete tasks

  1. Open Google Calendar.
  2. On the left side under "My calendars," click Tasks. Your tasks will open on the right.
  3. Select a task, then click Delete .

You can bring back a deleted item by clicking View recently deleted items from the confirmation message that appears.

Return the item to your list by selecting "Undelete task" .

Turn tasks off

  1. Open Google Calendar.
  2. On the left side under "My calendars," find Tasks.
  3. Click Tasks to hide your list.

You can tell if Google Tasks is hidden if the square next to it is an outline.

Keyboard shortcuts

In the Tasks window

Shortcut Result
Tab Moves task right ("subtasks")
Shift + Tab Moves task left 
Ctrl + Up Moves task up
Ctrl + Down  Moves task down
Shift + Enter Edit task details, including due date or notes

Use Tasks on a mobile browser

Note: There is no Google Tasks app, but you can use it on all current mobile web browsers at https://www.gmail.com/tasks.

Create & edit tasks
  1. Go to Google Tasks in your phone's web browser.
  2. Touch New Task.
  3. Type your item and press Enter.

Tip: Add notes and set due dates by selecting a task and touching the arrow to edit its details .

Create & navigate Lists
  1. Go to Google Tasks in your phone's web browser. You'll be taken to your default list.
  2. Select All lists.
  3. Touch New List and enter a name.
  4. Touch a list's title to open that list.
Remove tasks

Check off tasks with the checkbox when you're done.

Hide completed tasks

  1. Go to Google Tasks in your phone's web browser.
  2. Select Clear completed tasks.

Delete tasks

  1. Go to Google Tasks in your phone's web browser.
  2. Select Edit.
  3. Each task's checkbox will turn into the delete icon.
  4. Find the task you want to delete, then touch Delete .
Troubleshooting for mobile

Google Tasks for mobile browsers works best on Android, iPhone, and other devices with current web browsers.

Your browser must support:

  • Cookies
  • Secure SSL traffic
  • XHTML

Contact your mobile service provider to determine if cookies or secure SSL traffic are allowed on their network.

Accessibility

Google Tasks can be used with screen readers.

Vivian is a Gmail expert and the author of this help page. Leave her feedback about this help page.

Was this article helpful?
Yes
No