Pivot table reference

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Pivot tables let you narrow down a large data set or analyze relationships between data points. Pivot tables reorganize your dimensions and metrics to help you quickly summarize your data and see relationships that might otherwise be hard to spot.

In this article:

• Pivot tables in Looker Studio
• Pivot table examples
• Configure the chart
  • Set up the chart data
  • Stylize the chart
• Limits of pivot tables
• Related resources

Pivot tables in Looker Studio

Pivot tables in Looker Studio take the rows in a standard table and pivot them so they become columns. This lets you group and summarize the data in ways a standard table can't provide.

Pivot table examples

The following is a standard table listing the Revenue Per User metric by Country, Quarter, and Year:

While this table is useful for showing which country received the most revenue per user and in which quarter, it isn't useful for summarizing this data in a meaningful way.

A pivot table, however, quickly shows the relationship of this data.

Pivot tables also let you spot outliers or anomalies in your data. In the previous example, a pivot table displays that several countries had no revenue in Q4.

Show totals

Pivot tables support totals and subtotals for both rows and columns:

Expand-collapse

Pivot tables in Looker Studio support adding multiple row and column dimensions. Expand-collapse lets report viewers show or hide different levels of information in the pivot table by clicking  the plus sign + and  minus sign – icons in the column header.

Viewers can then explore the data at the level of detail that interests them most. Expand-collapse also provides a way for a single pivot table to show both summary and detailed information, reducing the number of charts needed in your reports.

Configure the chart

Add a new chart or select an existing chart. Then, use the Properties panel to configure the chart's Setup and Style tab properties.

Set up the chart data

The options in the Setup tab of the Properties panel determine how the chart's data is organized and displayed.

Data source

A data source provides the connection between the component and the underlying dataset. 

• To change the chart's data source, click the current data source name.
• To view or edit the data source, click . (You must have at least Viewer permission to see this icon.)
• Click +BLEND DATA to see data from multiple data sources in the same chart. Learn more about data blending.

Date range dimension

This option appears if your data source has a valid date dimension.

Note: This option does not appear for Google Ads or Google Analytics data sources, as these automatically select a dimension of type Date from the data source.

The Date range dimension is used as the basis for limiting the date range of the chart. For example, this is the dimension that is used if you set a date range property for the chart or if a viewer of the report uses a date range control to limit the time frame.

Row dimension

Dimensions are data categories. Dimension values (the data that is contained by the dimension) are names, descriptions, or other characteristics of a category.

The row dimensions provide the breakdown of rows in the pivot table. Reorder the dimensions listed to change the order of the rows in your table.

Expand-collapse

Turn on Expand-collapse to treat the row dimensions as an expandable hierarchy.

The order in which you list the dimensions within the hierarchy matters. As a rule of thumb, you should define hierarchies to always go from the most general to the most specific. For example, defining a geographic hierarchy as Country > City > Region could produce undesirable results, because you're going from a general level to a more detailed level, then back to a more general level.

When you add a Date or Date & TIme type field or a Geo type field as the row dimension and then turn on expand-collapse, Looker Studio automatically populates the dimension hierarchy with related fields.

Default expand level

Set the level of detail to show by default. For example, in a geographic hierarchy consisting of Continent > Sub Continent > Country, setting the default expand level to Country would show Continent and Sub Continent details.

Column dimension

The column dimensions provide the breakdown of columns in the pivot table. Reorder the dimensions listed to change the order of the columns in your table.

Metric

Metrics measure the things that are contained in dimensions and provide the numeric scale and data series for the chart.

Metrics are aggregations that come from the underlying dataset or that are the result of implicitly or explicitly applying an aggregation function, such as COUNT(), SUM(), or AVG(). The metric itself has no defined set of values, so you can’t group by a metric as you can with a dimension.

Learn more about aggregation.

Optional metrics

Define a list of additional metrics that can be displayed by the chart or table. Learn more about optional metrics.

Totals

Display totals for each row and column. If you have only one dimension in a row or column, the option is to display a grand total. If you have two or more dimensions, the options include subtotals and grand totals.

Sorting

The sorting options let you control the order of the dat a displayed in the pivot table.

 

Number of rows and number of columns

You can specify a number in the Number of rows field and within the Number of columns field for each row and column series to limit the number of rows and columns in the pivot table.

Group Others

When a column or row limit is set in the Number of rows field or the Number of columns field for the first row dimension or the first column dimension, the Group Others checkbox will become available. Select the Group Others checkbox for Row #1, Column #1, or both, to aggregate the results that are outside of the specified row or column limit into a row or into a column that will have the label Others. This checkbox lets you compare other series against the context of the remaining results. 

When Group Others is not enabled, depending on the chart's configuration, the chart may not display all the data.

Default date range

The default date range property lets you set a timeframe for an individual chart.

Default date range options

Auto	Uses the default date range, which is determined by the chart's data source.
Custom	Lets you use the calendar widget to select a custom date range for the chart.

Learn more about working with dates and time.

Filter

Filters restrict the data that is displayed in the component by including or excluding the values that you specify. Learn more about the filter property.

Filter options

Filter name	Click an existing filter to edit it. Mouse over the filter name and click X to delete it.
+Add a filter	Click this option to create a new filter for the chart.

 

Chart interactions

When the Cross-filtering option is enabled on a chart, that chart acts like a filter control. You can filter the report by clicking or brushing your mouse across the chart. Learn more about cross-filtering.

Stylize the chart

The options in the Style tab control the overall presentation and appearance of the chart.

Title

Enable the Show title option to add a title to your chart. Looker Studio can automatically generate a title, or you can create a custom title for the chart. You can also customize the title's styling and placement.

Autogenerate

This option is enabled by default. When Autogenerate is selected, Looker Studio generates a title based on the chart type and the fields that are used in the chart. The autogenerated title will update if you change the chart type or make changes to the fields that are used in the chart.

To add a custom title to your chart, enter it into the Title field. This will clear the Autogenerate checkbox and turn off this setting.

Title options

Title	Provides a text field where report editors can enter a custom title for the chart.
Title font type	Sets the font type for the title text.
Title font size	Sets the font size for the title text.
Font styling options	Applies bold, italic, or underline styling to the title text.
Title font color	Sets the font color for the title text.
Left	Aligns the chart title to the left side of the chart.
Center	Centers the chart title above or below the chart.
Right	Aligns the chart title to the right side of the chart.
Top	Positions the chart title at the top of the chart.
Bottom	Positions the chart title at the bottom of the chart.

Conditional formatting 

Click the Add button to apply conditional formatting rules to the pivot table chart. Learn more about conditional formatting in Looker Studio charts.

Table Header

These options control the appearance of the data labels.

Header font color	Changes the font color of the table header.
Header font size	Changes the font size of the table header.
Header font family	Changes the font family of the table header.

Column Header

Select the Wrap text checkbox to wrap the text for column headers.

This setting is disabled by default. 

Row Header

Select the Wrap text checkbox to wrap the text for row headers. 

This setting is disabled by default. 

Longer row headers may still be truncated to maintain data density.

You can adjust the column width to accommodate more text by clicking and dragging a column divider. To resize multiple columns at once, hold the Shift key while dragging a column divider.

Table Colors

These options control the colors of the table borders and cells.

Header background color	Sets the color of the table header background.
Cell border color	Sets the color of the border between rows.
Highlight color	Sets the color of the highlight bars.
Odd/Even row color	Sets the color of odd or even rows in the table.

Table Labels

These options control the appearance of the table data.

Font color	Sets the font color of the data.
Font size	Sets the font size of the data.
Font family	Sets the font family of the data.
Heatmap text contrast	Sets the font color automatically when displaying a heatmap. Choose from three levels of contrast: low, medium, or high.

Missing data

This option controls how to display missing values. For example, when data is missing from the table, you can choose to show blanks, hyphens, or the words "no data."

Metric

This section controls the appearance of the metrics.

Drop-down menu	Number - displays the metric value "as is." Heatmap - displays the metric value with a colored background, the intensity of which shows how that value compares to the other values in that column. Use the Heatmap text contrast option (in the Table Labels section above) to set the font color automatically to provide better readability of your data labels. Choose from 3 levels of contrast: Low, Medium, or High. Bar - displays the metric value as a horizontal bar. You can change the bar color and include the numeric value, as well, if desired.
Compact Numbers	Rounds numbers and displays the unit indicator. For example, 553,939 becomes 553.9K.
Decimal Precision	Sets the number of decimal places in metric values.
Show target	Appears when the column type is set to Bar. Shows a target line for the value set in the target value field, similar to a bullet chart.
Show axis	Displays an X-axis for the bar chart.

Background and border

These options control the appearance of the chart background container.

Background	Sets the chart background color.
Border Radius	Adds rounded borders to the chart background. When the radius is 0, the background shape has 90° corners. A border radius of 100° produces a circular shape.
Opacity	Sets the chart opacity. 100% opacity completely hides objects behind the chart. 0% opacity makes the chart invisible.
Border Color	Sets the chart border color.
Border Weight	Sets the chart border line thickness.
Border Style	Sets the chart border line style.
Add border shadow	Adds a shadow to the chart's lower and right borders.

Chart Header

The chart header lets viewers perform various actions on the chart such as exporting the data or sorting the chart. The following chart header options are available:

Show on hover (default)	Three vertical dots appear when you mouse over the chart header. Click these dots to access the header options.
Always show	The header options always appear.
Do not show	The header options never appear. Note that report viewers can always access the options by right-clicking the chart.
Color	Sets the color of the chart header options.

Limits of pivot tables

• Pivot tables can render up to 500,000 cells of data. However, depending on the data set and dimensions and metrics involved in the table, performance may degrade. You can apply a filter to the pivot table to reduce the amount of data being rendered.
• You may have up to 5 pivot tables per page in a report.
• The number of row dimensions available depends on the type of data that you're connecting to:
  • Fixed-schema data sources, such as Google Ads and Google Analytics, can have up to 5 row dimensions.
  • Flexible-schema data sources, such as Google Sheets and BigQuery, can have up to 10 row dimensions.
• Pivot tables can have up to 2 column dimensions.
• Pivot tables can have up to 20 metrics.
• Pivot tables do not paginate as standard tables do.
• You can't apply metric filters to pivot tables; doing so displays an error message.

Related resources

• Types of charts in Looker Studio
• Work with dates and time
• About filter properties