Understand Exchange settings templates

See below for details about options in the default Microsoft® Exchange settings template.

Settings template options

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Copy Exchange content
Setting Enabled by default? Details
Copy Exchange mail content When enabled, all recommended settings for Exchange email migration to G Suite are turned on.
Copy mails When enabled, Exchange email content is migrated and these settings are turned on:
  • Add inbox label to subfolders–If a folder is a subfolder of Inbox, migrated messages have two labels: Inbox and the name of the subfolder. 
  • Include settings
Include settings When enabled, these settings are turned on:
  • Include autoforwarding settings (migrates one address used to autoforward email messages)
  • Include delegate settings
  • Include filter settings
  • Include forwarding settings (migrates all addresses used for forwarding email messages)
  • Include IMAP settings
  • Include POP settings
  • Include signature
  • Include vacation settings
Accelerate old messages When enabled, the migration speed is increased. If you turn on this setting, you have the option of checking the Restrict insert by date box and specifying a date in the Insert before date field. Email data that’s dated prior to the Insert before date is accelerated during a migration.

Important: Enabling this setting can cause data duplication and prevent message threading. For example, if a user sets up email forwarding to their new Gmail account, forwarded messages are duplicated during a migration. Messages that usually appear as part of a Gmail message thread appear separately. If you're unsure, do not use this option.

Learn more about Gmail APIs: Users.messages: import (used when the option is not enabled) and Users.messages: insert (used when the option is enabled). 

Include mail in In-Place Archives

When enabled, messages in users' Exchange archive mailbox are migrated to G Suite. You have the option to:

  • Make migrated archive mail only visible in Google Vault (not Gmail).
  • Make attachments of archived mail uploaded to Google Drive only visible in Google Vault. If you turn on this setting, large email attachments are visible in Vault (not Drive).
  • Archive folder to label handling—This determines how archive folders appear in Gmail. You have the option to:
    • Copy archived mail without labels—Archived mail is migrated without any labels. Select this option if you don’t want archived messages to be specially labelled.
    • Merge archive folders with mailbox folders—Labels are created by folder name, whether they are archived or nonarchived folders. Archived and nonarchived mail appears in the user's inbox with labels attached. Select this option if you want to merge archived messages back into the user's inbox.
    • Create separate labels under an archive label—Creates a label for archived messages in the user's inbox. Select this option if you want users to access their archived messages in Gmail, but want to be able to separate the archived and nonarchived mail.

      If you select this option, you must enter a value in the Archive label name field. Both the value in this field and the existing folder name are attached as labels.

Upload the attachments of large messages to Drive When enabled, any attachments that are 25 MB or larger are uploaded to Google Drive and not attached. You have the option to:
  • Specify the name of the Drive folder where you want the attachments to be uploaded (Drive folder name field).
  • Specify a smaller attachment size in MB (Message size threshold field). Any attachments larger than the specified size are moved to Drive.
Include Send as Mailbox delegate settings  

When enabled, Send mail as is enabled in Gmail to match the Send as setting in Exchange.

Include Shared Mailbox delegate settings When enabled, user delegation is turned on in Gmail.
Copy tasks When enabled, Exchange tasks and task folders are migrated to Google tasks. You have the option to Migrate to the default task list. If this option is not selected, the tasks migrate as a separate task list. 
Copy calendars When enabled, these settings are turned on:
  • Copy calendar events
  • Get attendee responses for nonorganizers
  • Add events to resource calendars
  • Migrate event description formatting (includes bold, italic, underline, and inline links)
  • Upload calendar event attachments to Drive 
  • Copy calendar permissions
Use all super admins to write resource calendar events When enabled, all super administrator accounts in your domain are used to transfer calendar resources to your G Suite account. Using multiple super administrator accounts improves migration speed and can help avoid quota issues.

For details, see Watchpoints and best practices for Exchange.

Upload calendar event attachments to Drive When enabled, migrated calendar event attachments are uploaded to Drive.

In the Event attachment folder name field, you can specify the name of the Drive folder where you want to upload the attachments.

Set default organizer When enabled, a default email address is used when the organizer of an event doesn’t have a valid email address. If you enable this setting:
  • In the Default organizer field, enter an email address.
  • (Optional) To add a suffix that’s attached to events with a default organizer, enter the suffix in the Event subject suffix field. 
Copy contacts When enabled, all the migration options for contacts are turned on.
Map well-known phone number labels When enabled, well-known phone number labels are mapped instead of custom labels being created.
Copy public folder content
Setting Enabled by default? Details
Copy public folders When enabled, Exchange public folders are migrated to Google Groups.
Filter Exchange content
Setting Enabled by default? Details

Filter Exchange mail messages

Filter Exchange calendars

Filter Exchange calendar events

Filter Exchange contacts

When these settings are enabled, filtering options are turned on.

Use Boolean search operators to set the filter options. To set multiple filters, click Add filter

  1. To view the available filters, click Select Property to choose a filter property.
  2. Complete the filter conditions. 
  3. (Optional) To set multiple filters, click Add filter and repeat the steps. 
  4. (Optional) To ensure that elements excluded by the filter won’t show as transactions during a migration, check the Exclude from crawl box. 
  5. (Optional) To ensure that children of the filtered object are excluded from the migration, check the Exclude children box.

Filter mail folders

You can exclude mail folders by specifying the folder path: 

  1. Check the Filter Exchange mail messages box.
  2. Under Select Property, choose G Suite Migrate path
  3. Under Select Operator, choose Contains
  4. In the Enter a value field, enter a path for the Exchange folder (for example, useremail#mail#deleted%20items). Make sure:
    • The string begins with useremail#mail#.
    • Nested folders are separated with a #.
    • Special characters are HTML-encoded.

Note: If you exclude mail folders, the folder itself is created as a Gmail label when you migrate data.

Filter public folder content
Setting Enabled by default? Details

Filter Exchange public folders

Filter Exchange posts

When these settings are enabled, filtering options are turned on.

You can use Boolean search operators to set the filter options. To set multiple filters, click Add filter.

(Optional) Exclude from crawl—Elements excluded by the filter won’t show as transactions during a migration.

(Optional) Exclude children—All children of the filtered object are excluded from the migration.

User mapping
Setting Enabled by default? Details
Map users When enabled, any identity mapping associated with the bridge is followed.  
Allow unmapped users

When enabled, all user permissions are migrated, including users who aren’t specified in the user mapping.

Note: If your domain does not allow sharing with users outside of the domain, enabling this setting might cause errors.

Domain mapping

When enabled, G Suite Migrate automatically maps source domain usernames to target domain usernames (for example, user1@sourcedomain.com becomes user1@targetdomain.com). If you enable this setting:

  • In the Source domain field, enter the source domain.
  • In the Target domain field, enter the target domain.

Note:

  • Using this setting requires that the domain-relative usernames of the source and target domain are identical.
  • If you’re using an identity mapping, G Suite Migrate first checks that mapping for a new username. If it doesn’t find a new username, G Suite Migrate uses this setting to generate one.